Coordinator, Contracts and Quality Assurance - Toronto, Canada - Toronto Transit Commission

Toronto Transit Commission

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB INFORMATION

Requisition ID: 9456

Number of Vacancies: 1

Department:
Bus Maintenance & Shops Fleet Management & Administration

Salary Information:
$80, $100,245.60

Pay Scale Group:
Level 8

Employment Type:
Regular

Weekly Hours: 35
Off Days: Sunday Saturday
Shift: Day

Posted On:
May 14, 2024

Last Day to Apply:
May 21, 2024

Reports to:
Supervisor - Fleet Contract Administration

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA.

Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud.

The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.

"

Career Opportunity:

We are looking for a Coordinator, Contracts & Quality Assurance in our Bus Maintenance and Shops Department within the Fleet Management section
Reporting to the Supervisor of Fleet Contract Administration, the Coordinator is responsible for coordinating, administering and managing the day to day activities associated with procurement documents. You will analyze and identify contract requirements, invoice management and ensure contract continuity. As the Coordinator, it is essential to manage contractors and relationships and ensure a high level of customer satisfaction for the Bus Maintenance and Shops Department.
The Coordinator, will also be responsible for developing criteria, auditing, monitoring, measuring and reporting contractor performance. This includes analyzing expectations and performance, identifying areas for improvement, performing inspections during contract activities to review quality of workmanship and ensuring contractor work meets the specifications and business requirements of the Bus Maintenance and Shops Department.

What You Will Do:

Communicate and network amongst departmental business structure resources
Manage, monitor and coordinate assigned contracts, meeting required deadlines, preparing and submitting contract documents, cost estimates and associated documentation to representing Bus Maintenance and Shops operational requirements
Interpret, analyze and evaluate Bus Maintenance and Shops operational requirements to completely define scope of work, work plan, specifications, appendices and other required documentation.
Liaise with Procurement and Category Management to ensure contract continuity to successfully complete professional and competitive alluring contract documents, which completely capture business needs and costs, assist with operational requirements during the tendering process and actively participate in required tasks to ensure successful ontime contract award
Complete supplementary documentation and participate in meetings as required.
Manage and coordinate contract implementation with complete information to contractors, suppliers and vendors to establish, maintain and manage positive relationships while actively communicating with contract usage customers, reporting feedback and identifying areas for improvement.
Conduct onsite visits to inspect and evaluate work performed to ensure contract requirements are successfully and consistently met, in addition to adherence to all TTC and legislated safety rules, regulations, policies.
Develop, design, prepare, test, report audit procedures and criteria
Develop and adhere to established processes to track, manage, perform data entry and maintain contract usage and costing.
Manages invoice receipt, review, and approve according to due dates; liaises with TTC Accounts Payable to ensure invoices are received, documented and processes are followed
Promptly evaluates, obtains complete information and prepares responses to accurately and professionally respond to departmental customers, contractors, suppliers and vendors contractual and operational enquiries
Contribute to projects, reports, documents, notes, correspondence, meetings, and/or updates relating to contracts, procurement, contract administration and management, invoice management, quality control and quality assurance.
Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.

What Skills Do You Bring?: