Office & Operations Coordinator - Etobicoke, Canada - Brightly Software Inc.

Description

Who we are

Build a brighter future while learning and growing with a Siemens company at the intersection of technology, community and sustainability.

Our global team of innovators is always looking to create meaningful solutions to some of the toughest challenges facing our world.

Find out how far your passion can take you.


About the role

Recent and projected growth has led us to search for an energetic and smart professional to provide general operations and administrative support across our teams and three offices.

It is a permanent, part-time role hours per week). The role is predominantly office based to meet the responsibilities identified.

Responsibilities of the role are rather broad in nature: office & administrative support, facility management, event coordination, health & safety reporting, and HR projects support.

It is an individual contributor role with direct and regular access to all functional areas of the business and supporting local leaders.

It is important the individual is a self-starter and demonstrates both the professionalism and maturity to able to work autonomously with limited supervision.

The role reports to the Director, Talent Management & Operations.


What you will do

• Be the first point of contact for employees, clients and guests, either in person in the office or via video conferencing.
• Maintain a tidy office environment. Manage inventory of office supplies and ordering.
• Manage suppliers of product or services to our offices property management, security, parking, cleaning, catering, technology etc.
• Coordinate in person and virtual meetings, collaboration days, town halls, and professional development sessions. For in person meetings and events be responsible for boardroom and in office function setup, and coordinating catering as required.
• Provide administrative support to leaders; documentation support, travel bookings, meeting coordination & calendar management etc.
• Assist with the administration and tracking of various human resources, wellness & safety, and other HR related projects and efforts.
• Work with sales and marketing teams to assist in sourcing venues & obtaining quotes for local conferences & events. Manage event requirements room & AV set up, catering etc.
• Booking and management of courier services. Distribution of mail and parcel deliveries.
• Manage and track insurance certificates for all clients. Liaise with various insurers to ensure all certificates meet client requirements and remain current.

Requirements:


What you need to be

• Diverse administrative experience gained in a fastgrowing technology or professional services company. Experience in a dynamic Office Manager or Operations Administrator role will be highly beneficial.
• The ability to manage an array of tasks or activities simultaneously is essential.

The Brightly culture

We're guided by a vision of community that serves the ambitions and wellbeing of all people, and our professional communities are no exception.

We model that ideal every day by being supportive, collaborative partners to one another, conscientiously making space for our colleagues to grow and thrive.

Our passionate team is driven to create a future where smarter infrastructure protects the environments that shape and connect us all.

That brighter future starts with us.

While we thank all applicants, however only those under consideration will be contacted for an interview.


Job Type:
Part-time

Part-time hours: 30 per week


Pay:
From $33,750.00 per year


Schedule:

• Monday to Friday

Ability to commute/relocate:

• Etobicoke, ON: reliably commute or plan to relocate before starting work (required)

Work Location:
In person