Office Services Coordinator - Ottawa, Canada - BentallGreenOak

BentallGreenOak

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Office Services Coordinator

Ottawa, Ontario

Who We Are:
BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services.

BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe.

BentallGreenOak has offices in 24 cities across twelve countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets.

BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people.

We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better.

We are committed to a safe and sustainable work environment.

The opportunity:

Located in downtown Ottawa and reporting to the Property Manager, the Office Services Coordinator works as part of the Property Management team of 25 people.

What you will do:

Be familiar with office personnel roles to be able to provide support.
Update and maintain social media accounts
Coordinate mail, packages, courier
Update and maintain office business processes.
Be able to create communications to be sent to tenants
Be able to multitask, be organized and
Be the point person for communication with property management, security/access control, maintenance issues, mail/couriers, office supplies, parking and office equipment.
Coordinate Conference Centre bookings and maintain electronic directory.
Maintain active relationship with vendors and coordinate office equipment services.
Organize office functions, lunches, meetings, etc.
Maintain tenant contact database including fire warden list and emergency lists for all staff
Update and maintain website and electronic directories
Coordinate office meetings, agenda and minutes
Assist with overflow administrative duties as required.
General office responsibilities including maintaining and ordering office supplies and business stationery
Other duties as required

Who you are:

years related office experience in a fast-paced environment is an asset

High school diploma supplemented with postsecondary courses

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Communication Skills

Strong communication skills, oral and written; professional phone manner Bilingualism (English and French) an asset.

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Relationship Skills -able to develop and sustain cooperative working relationships with tenants and colleagues; team player; able to work with a variety of personalities; ability to exercise confidentiality, self-motivated; committed to personal growth and integrity aligned with BentallGreenOak's objectives
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Organizational/Multi-Task Skills

Strong organizational skills. Ability to allocate one's time effectively; handle multiple demands and competing priorities; detailoriented and accurate

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Computer Skills

Basic to intermediate skills in Word, Excel, Outlook, good typing skills (50wpm), knowledge of JD Edwards an asset
An appropriate sense of urgency and ability to prioritize workload.
Good communication skills and a polished and professional demeanor and appearance.
Extremely punctual, reliable and committed to their position.

We thank all applicants for their interest in employment with BentallGreenOak, however only those selected for an interview will be contacted.

At BGO, we recognize that each employee's unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.