Executive Assistant - Markham, Canada - CoStone Real Estate Inc.

Description

Executive Assistant / Office Manager (Full-time)
We are not offering just a job; we are offering a career path.

Our boutique Real Estate Development company in Ontario specializes in Development Management and Construction Management, providing pragmatic solutions to intricate challenges.

Our responsiveness and results-driven approach have earned us a distinguished reputation in the industry.


Key Duties and Responsibilities

• Provide executive support to the CEO, including but not limited to scheduling appointments and managing logistics.
• Manage the CEO's calendar by proactively resolving scheduling conflicts and prioritizing their time on matters that are most impactful. Ensure the CEO is prepared for all meetings.
• Arrange internal and external meetings as required.
• Take accurate meeting minutes and ensure all action items are completed in a timely manner.
• Assist the team in creating reports and presentations for clients.
• Manage relevant office duties and provide assistance to associates in optimizing procedures.
• Create and update records, ensuring information accuracy and validity.
• Coordinate personal errands for the CEO.
• Perform other duties as assigned by the CEO.
• Manage and maintain the office, including ordering supplies, managing vendors, and maintaining equipment.
• Perform office administrative functions, such as scheduling, copying, faxing, data entry, and filing, to support office operations.

Educational Qualifications and Desired Skills

• A selfstarter who is able to work both independently and within a team.
• Highly organized and able to manage multiple tasks under tight time frames to ensure deadlines are met by prioritizing work flow.
• 2 years of work experience as an Executive Assistant supporting leaders at the executive level within a fast growing, fast paced professional environment and business management, or marketing working experience preferred.
• Excellent Proficient with Microsoft Suite like Excel, Powerpoint etc.
• Exemplary written and verbal communication skills.
• A high level of personal integrity with a friendly but professional image both internally and externally.
• Selfstarter attitude with an ability to work in an office environment without constant guidance and direction.
• Excellent attention to detail.
• Passion for environmental sustainability.
• Known for being organized, punctual and proactive.
• Interested in evolving the role as the Company grows.
• Experience working independently and unsupervised based on agreed deadlines.
• Excellent English and Mandarin communication skills. Experience with report editing and slide development would be an asset.
• Excellent interpersonal, time management, scheduling and organizational skills.
• Comfortable supporting the President with professional and personal administrative requests.
• Hold valid G license.
• Photo resumes preferred.

Job Types:
Full-time
, Contract

In office + Remote Work
Paid time off

Schedule:
8-hour shift, Monday to Friday
Experience: 2~4 years of Executive Assistant or Administration (required)


Job Types:
Full-time


Salary:
$50,000.00-$60,000.00 per year

If you meet the above qualifications and are interested in being a part of a dynamic and innovative team, please submit your resume and cover letter for consideration.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.


Job Types:
Full-time
, Permanent


Salary:
$50,000.00-$60,000.00 per year


Benefits:

• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Markham, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location:
One location