Administrative Assistant - Oakville, Canada - Hamilton Diocese
Description
Parish Administrative Assistant
St. Andrew's Parish - Oakville, Ontario
St. Andrew's Parish in Oakville is looking for a full time Administrative Assistant for the church office. Reporting to the Parish Priest, this position offers a competitive rate of pay. Weekly schedule is Tuesday through Friday 9:00 a.m. - 4:30 p.m. (with an hour of lunch).
Primary responsibilities
- Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
- Completion of calendar and schedules for Parish Priest as required.
- Maintaining and updating Parish calendar of events in the church and parish centre.
- Maintaining and updating Parish website.
- Completion of weekly bulletin in both hard copy and digital forms. Working with the Pastor to phone potential advertisers in the bulletin.
- Ordering supplies for the parish and maintaining petty cash.
- Maintaining preauthorized deposits listing.
- Bank deposits processed on a timely basis and maintained safety of cash/cheques.
- Entry of weekly parish donations in the Donations register and issuing yearly tax receipts.
- Recording Mass intentions and maintain register, Sacramental registration information, the Sacramental registry, and issuing Sacramental certificates (Baptism, Confirmation, Marriage).
- Order supplies for the office and Parish as needed, and matching to invoices, which are thereafter approved by the Pastor for payment.
- Acting as a liaison between the Parish and funeral homes for funeral planning.
- Liaison with St. Vincent, St. Luke and St. Thomas Aquinas schools.
- Storing files in accordance with Diocese policies.
- Assisting the Parish Life Co-Ordinator with any administrative tasks required by the Co-Ordinator (arranging internal and external meetings, functions and correspondence.
- Other duties as assigned by the Pastor when required.
Requirements:
- Post-Secondary education in a relevant field preferred.
- Advanced knowledge of Microsoft Office.
- 23 years of prior secretarial/office experience preferred.
- Knowledge and experience in PDS (Parish Data System) considered an asset.
- Strong knowledge of use of internet and technology for communication to parishioners, meetings, internal systems.
- Ability to work independently and follow instructions.
- A good understanding of and respect for Catholic Doctrine, Liturgy and practice.
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