Program Administrator, Health - Kelowna, Canada - Okanagan College

Okanagan College

Verified Company

Kelowna, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Information

Position Number

P02475
Position Title
Program Administrator, Health & Social Development
Division/Portfolio
Health and Social Development
Department/Program
Portfolio Dean's Office (P5)
Location
Kelowna
Other Flexible Work Options

Your Opportunity

Under the direction of the Dean, Health and Social Development, the Program Administrator is responsible for developing, implementing, and evaluating a broad range of courses, programs, and projects. The Program Administrator is responsible for developing budget for capital and operating needs of new programs, coordinating, supervising, and meeting financial targets in accordance with the mission, values, goals, and policies of Okanagan College.
The Program Administrator is responsible, under the direction of the Dean, Health and Social Development, for identifying the need for courses, programs, and training projects; planning program content and delivery methods; and negotiating and establishing budgets, tuition fees, wages, funding arrangements, timelines, personnel budgets, and personnel levels. The Program Administrator is responsible for HR functions associated with new programming.
The Program Administrator maintains knowledge of current developments in relevant programming areas as well as future trends and conditions which may affect the programs and service initiatives of Okanagan College.
The Program Administrator administers program and project budgets, including revenue and expenditures targets, and may authorize expenditures as delegated by the Dean.
The Program Administrator supports and enhances the efforts of the Dean in fostering a team approach within the unit. The Program Administrator supports the Dean in maintaining an atmosphere of cooperation within the unit aimed at innovative program development, quality programming, partnership development, and provision of quality customer service.
The Program Administrator is a member of the unit and participates in scheduled meetings and committee activities to further the goals of the unit.
The Program Administrator assists the Deans with designated personnel matters affecting the unit.
The Program Administrator is responsible for developing and maintaining effective working relationships with a variety of internal and external groups which may include other Okanagan College portfolios and administrative departments, Regional Deans, other institutions, external agencies, including aboriginal agencies, advisory committees, funding agencies, professional associations, and community organizations.
Challenges of the position include anticipating competition from private training contractors, dealing with declining government resources for program subsidies and establishing partnerships with provincial regulatory bodies, health authorities, and Ministry personnel.
Functions and Duties
1. Assists the Dean in developing and updating short and medium range programs. 2. Maintains knowledge of current developments in relevant programming areas as well as future trends and conditions which may affect Health and Social Development programs and services. 3. Monitors and scans environment, including labour market information and other sponsored training opportunities, for new programs, contracts, and projects. Makes recommendations for and participates as lead or facilitator to coordinate and develop organizational responses. 4. Responsible for supervision, workload assignments, employee recruitment, orientation and training, performance management, professional development, labour relations, health and safety etc. for HCAP Program Support; fosters a professional teambased work environment with other HSD Portfolio staff. 5. Completes Level I and Level II market/feasibility assessments including detailed financial analysis as assigned, analyzes information, and makes recommendations for new program and course ideas. 6. Assists the Dean in undertaking regular reviews of programs, projects, and services and implements appropriate followup actions. 7. Prepares course and program budgets and monitors expenditures and revenues within those budgets. 8. Monitor's revenue and expenditure statements pertaining to programs and projects for which the Program Administrator is responsible and takes corrective action where required. 9. Generates requests to purchase, payment vouchers, and personnel forms as related to program activities. 10. Recruits instructional staff members, provides for their orientation and training, and works with department chairs to arrange schedules. 11. Develops and maintains effective communication within Health and Social Development and between other departments, divisions, faculties, centers, and the external community. 12. Liaises with businesses, government agencies, community organizations, and with professional associations and Program Advisory Committees. 13. Works collaboratively with other Okanagan Colleg