Administrative Assistant - Regina, Canada - University of Regina

University of Regina

Verified Company

Regina, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Faculty/Department Faculty of Nursing Unit Nursing Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Get ready to dive into the dynamic world of the Faculty of Nursing

As the heartbeat of our administrative team, you'll be the driving force behind everything from crafting compelling publications to orchestrating unforgettable events and ensuring our communication and marketing strategies shine brighter than ever.

Join us and be at the forefront of innovation and excellence in nursing education

What You'll Do:

Prepare and coordinate newsletters, communiqués, letters, memos, briefing notes, statistical reports and other documents, as necessary
Arrange meetings by booking rooms, ordering refreshments, and drafting and posting signage
Compile and distribute meeting/event materials including invitations, participant lists, agendas, and minutes
Coordinate travel, conferences, special events, information sessions, guest speakers and various presentations
Monitor media outlets, in print, digital, social and broadcasting mediums and other resources for Faculty of Nursing mentions
Compile and categorize data, events and communications information for reporting purposes
Provide basic design work, including photo/graphics selection for digital publications
Creates and designs digital content (videos, publications, forms, catalogues, etc)
Manage the filing and storage of digital assets
Update and maintain files, distribution lists, databases and archive files
Provide backup to other administrative positions
Post on social media accounts
Pay invoices, track budget expenses and monthly reconciliations
Organize and place orders for promotional items, advertising

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Plus More:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

Why Join Us?
At the University of Regina, we're more than just a campus - we're a community

Join our team and enjoy:
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Meaningful Impact:Your work directly contributes to creating a better environment for students, faculty, and staff.
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Professional Growth:We support your development, offering opportunities for advancement and learning.
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Work-Life Balance: We value your well-being and know your personal life is most important
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Dynamic and Inclusive Workplace:We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
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Innovation Culture:We encourage fresh ideas and innovative thinking.
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Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more

Position Requirements

What You'll Bring to this Position:

Grade 12 supplemented by the successful completion of a recognized business course
Three years of related and progressively responsible experience, preferably within an academic, communications or event management environment.
An equivalent combination of education and experience may be considered

Skills That Will Ensure Your Success in the Role:

An understanding of University policies and procedures and the programs associated with the Faculty of Nursing is considered an asset
Proven proficiency in MS Office including Publisher, Adobe Acrobat and Creative Suites, Banner, Caspur, M365, Outlook, Cascade, and FAST
Demonstrated experience in all aspects of meeting coordination, including developing agendas and taking minutes
Experience using databases and/or spreadsheets to compile and maintain information
Experience with issuing invoices, tracking expenses, and running financial reports
Demonstrated experience organizing events and delivering professional, competent customer service
Ability to work both collaboratively and independently to complete tasks and make sound decisions
Strong interpersonal and communication skills and an ability to interact effectively in a professional manner with students, faculty, staff, program partners, alumni, donors, vendors
Strong communication skills including the ability to create, compose and edit a variety of documents
Ability to work with mínimal supervision and to be able to organize multiple tasks to meet deadlines while maintaining exceptional accuracy and attention to detail
Ability to be tactful and courteous, to maintain effective working relationships with other employees and a diverse range of internal and external University stakeholders
Knowledge of and experience in social media trends and best practices, as well as data analysis
Experience and proficiency on all current social media platforms an