Graduate Administrator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:04/09/2024

Req ID: 36912

Faculty/Division:
Faculty of Arts & Science

Department:
School of the Environment

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world.

The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty.

The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.

At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The School of the Environment serves as an interdisciplinary centre for environment and sustainability education, creating new knowledge, training future leaders, and contributing to positive environmental and social change from the local to the global scale.

As an extra-departmental unit within the Faculty of Arts & Science, our faculty are commonly cross-appointed with other departments and units at the University of Toronto.

We offer undergraduate programs in Environmental Science and Environmental Studies, several joint undergraduate programs, a graduate program in Environment and Sustainability, and graduate interdisciplinary Collaborative Specializations in Environmental Studies and Environment & Health.

Our goal is to foster positive change for a sustainable future through transdisciplinary research, teaching, and collaboration.

Your opportunity:

Reporting to the Department Manager, and under the general direction of the Associate Director, Graduate Studies, the Graduate Administrator will provide program administration for the School's graduate programs and collaborative specializations.

Your responsibilities will include:

Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
Analyzing and making recommendations on award funding allocation
Ensuring that procedures and/or guidelines are followed
Analyzing statistical information to inform enrollment projections and planning
Determining logístical details required for the execution of admissions processes
Delivering student recruitment presentations
Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors

Essential Qualifications:

Bachelor's Degree or an acceptable equivalent combination of education and recent and relevant experience
Minimum four (4) years of relevant experience providing program administration support in a university environment, with a minimum of one (1) year experience providing administration for a graduate program
Demonstrated experience providing academic and financial advising to current and prospective students
Experience providing program administration including administering fee deferrals, course enrolment, timetabling, course evaluations, grades, final exams, and petitions
Experience analyzing and making recommendations on awards and scholarships
Demonstrated ability to support the TA and instructor hiring process
Experience advising faculty on appropriate graduate academic guidelines and procedures
Experience developing and delivering student recruitment presentations
Experience working with and interpreting University of Toronto, School of Graduate Studies, and Faculty of Arts and Science guidelines and procedures or equivalent guidelines and procedures
Experience creating and maintaining databases, and experience extracting, analyzing, and arranging relevant information in reports to inform decision making
Advanced skills in ROSI, ROSI Express, Quercus, eMarks, or similar student systems to enter data, retrieve information, and generate reports
Proficiency in Office 365 Suite (Word, Excel, PowerPoint, Outlook, OneDrive) and SharePoint
A strong customer service orientation, and effective interpersonal skills to engage with students, staff, and faculty with professionalism and tact
Demonstrated ability to organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions
Ability to take initiative and work proactively, with demonstrated experience recommending process and workflow improvements

**To be successful in this role you will