Administrative Assistant - Ottawa, Canada - Delco Security

Delco Security
Delco Security
Verified Company
Ottawa, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Delco Security is currently recruiting for the position of
Administrative Assistant to support its growing team. This role will provide general administrative and clerical support to the Delco Security group.


Delco Perks & Benefits:

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Retirement Support:We provide every employee with RRSP matching for their long-term plans.
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Health & Wellness:Staying healthy is important; we provide health, dental, life, and disability insurance, along with our employee assistance program.
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Development Opportunities:We value our employee career development by offering professional support, a training reimbursement program, Lunch n' Learns, etc.
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Social:We enjoy getting together at our company golf tournament, Christmas party, summer BBQs, etc.
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Culture:Join our innovative, collaborative, and energetic environment.
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Flexibility:We try to accommodate real-life as much as possible and know that work is just a part of our daily lives.


Responsibilities

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Develop and maintain a filing system
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Manage printing and binding of corporate, project and design manuals
  • Assist in the preparation of regularly scheduled reports
  • Assist with master price database and new quotes
  • Manage project lists, datasheets and photos
  • Generate and manage project proposal documentation
  • Organize engineer shop drawing and PM documentation
  • Coordinate internal and virtual events including booking of meeting space or venues, arranging technology necessities, catering and other arrangements as required
  • Handle sensitive information in a confidential manner
  • Other administrative duties as required

Requirements:


  • Customer service oriented, encompassing a positive and professional attitude
  • Knowledge of office management systems and procedures
  • Flexibility to adapt to fluctuating work pressures and able to multitask while meeting tight deadlines
  • Strong attention to detail
  • Excellent interpersonal skills
  • Exceptional written and verbal communication skills
  • Proficient in Microsoft Office, including the use of Word, Excel, Power Point, and Outlook
  • Experience working in an engineering environment considered an asset, including knowledge of document control and use of databases

Desired

  • Postsecondary education such as a degree or diploma in Commerce, General Business, Business Administration, Management, or equivalent.

About Us
Delco Security, a division of Delco Automation Inc., is a premiere integrator of security, life-safety, and information systems.

As a Canadian company, we are proud to service customers from offices across Canada, focusing on medium to large-scale projects.

We take an extremely flexible approach with our ability to build on existing solutions and custom design new solutions to fit our customers' needs.

Our main goal is to deliver a straightforward system integration experience while making our client' needs a harmonized reality.


Salary:
$18.00-$23.00 per hour


Benefits:


  • Dental care
  • Employee assistance program
  • Life insurance
  • Paid time off

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Do you have experience working in an engineering environment? If so, please briefly explain your experience.

Education:


  • Secondary School (preferred)

Experience:


  • Administrative experience: 1 year (preferred)

Work Location:
In person
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