Admin Assistant - Vancouver, Canada - PHSA
Description
Admin Assistant
BC Emergency Health Services
Vancouver, BC
Are you efficient and organized, with strong attention to detail? Help our clinic run effectively, so our clinical staff can provide the best possible care to our patients and stakeholders.
What you'll do
- Facilitate effective triaging of correspondence, determining appropriate action and timely follow up as appropriate.
- Coordinate meetings ensuring welldefined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decisionmaking and meeting facilitation.
- Maintain a consistently updated and accurate appointment schedule for the Manager and others as required, including determination of urgency and nature of requests, resolution of time conflicts, and notification to all relevant parties.
- Maintain the ARCS/ORCS records management system by identifying and classifying records, setting up proper filing, offsite storage, retrieval and disposal of records.
- Respond to routine verbal and written inquiries from the public, government staff and other agencies.
- Update and/or assemble manuals; maintain administrative policy and procedures manuals.
- Provide financial support such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, and administering the petty cash account.
- Maintain office supplies according to predetermined reorder levels; arrange for maintenance and repair of equipment.
- Arrange conferences, including booking meeting locations, arranging logistics and catering.
- Coordinate legal processes, receiving and distributing subpoenas appropriately, notifying supervisors, arranging employee interviews requested by Crown, police agencies and coroner, and arranging for travel and reimbursement if necessary.
What you bring
Qualifications:
- Grade 12 graduation
- Graduation from a recognized secretarial program
- Three (3) years' recent, related experience or an equivalent combination of education, training and experience
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act
- Keyboard at least 60 wpm
- Communicate effectively, both verbally and in writing.
- Deal with others effectively
- Physically carry out the duties of the position
- Organize work
- Operate related equipment
What we bring
Every PHSA employee enables the best possible patient care for our patients and their families.
Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.
That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC's largest employers with provincewide programs, services and operations offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our inhouse training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
Job Type:
Regular, Full-time
Wage:
$29.64 / Hour
Location:2955 Virtual Way #302, Vancouver, BC V5M 4X3
Closing date:
Applications accepted until position is filled
Hours of Work:
Monday to Friday)
Requisition # 149964E
As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.
What we do
The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province.
Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.
Learn more about PHSA and our programs:
PHSA is committed to employment equity, encouraging all qualified individuals to
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