HR Administrative Assistant - Montréal, Canada - Dovre Group

Dovre Group

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Introduction:

Dovre Canada Limited is pleased to offer the following opportunity: HR Administrative Assistant located in Montreal

Function:

The HR Digitalization project consists of two phases. In the initial phase, the selected individual will be responsible for digitizing personnel files of current active employees.

The files, primarily in hard copy format, belong to employees with substantial seniority predating the adoption of Revver (formerly Rubex).

The subsequent phase will involve the digitalization of files for terminated employees.

Responsibilities:

Categorize documents within personnel files based on internal criteria
Save scanned documents in the appropriate folders within Revver
Complete a comprehensive document checklist for each scanned employee record

Additional Information:

The role involves digitizing personal files through a straightforward process
Postproject completion, conduct an audit of checklists to identify outstanding items
Initial focus on active employees before transitioning to terminated employees
Anticipated project duration: Aiming for completion by the end of Q1 202
Setup assistance available for someone in proximity to scanner
Each active employee file typically contains a maximum of four documents: onboarding, employee lifecycle, offboarding, and immigration documents
Preexisting folders are in place for each active employee
Training on Rubex and initial file processing will be provided
General computer experience is a plus

Notes:

Early project completion may result in an assessment to potentially conclude the engagement ahead of schedule

Requirements:

Administrative support experience is preferred
Proficient in scanning and saving files using Revver (training on criteria will be provided)
Ability to independently manage tasks and responsibilities
Availability to work onsite at the office Monday to Friday, eight hours a day, totaling 40 hours per week
Detailoriented with the ability to follow established guidelines and criteria
Basic computer and techsavvy skills required

Offer:

Information:

For more information about the position above or working for Dovre Group, please contact:
Jessica Ellis
360 Recruiter
LI-JE1

Alanna Buckle
360 Recruiter
LI-AB1