Documents Control Specialist - Toronto, Canada - LandSolutions Inc

LandSolutions Inc

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

If you're looking for a rewarding opportunity and want to join our dynamic team of professionals, then we would love to hear from you

Responsibilities:

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Management of Lease/License/Access Agreements:

Maintain a comprehensive database of all leases, license, and access agreements associated with land rights.
Ensure accurate and uptodate documentation of agreements, including terms, conditions, and renewal dates.

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Financial Compliance:

Ensure timely payment of rent and adherence to financial obligations outlined in the agreements.
Process invoices and payment requests promptly, including the processing of IRFs (Invoice Requisition Forms) where necessary.
Receipt invoices and organize them efficiently within the drive system.

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Legal Compliance and Notifications:

Monitor compliance with obligations under the agreements and take necessary actions to rectify any discrepancies.
Provide formal notices such as renewals, construction notifications, and other relevant communications as required by the agreements.

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Stakeholder Notifications:

Gather, organize, and compile notices from the Clients related to land rights and agreements.

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Customer Support:

Provide externalfacing customer support for inquiries and requests related to land rights agreements.
Address adhoc issues that arise in relation to the agreements and ensure timely resolution.

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Reporting and Documentation:

Prepare monthly reports, including PR/PO reports, project reports, and any other relevant documentation.
Maintain accurate records of all activities and communications related to land rights agreements.

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Additional Responsibilities:

Undertake any other services required by the role as identified in proposals and directives from management.

Qualifications:

Bachelor's degree in business administration, Real Estate Management, or a related field preferred.
2+ years of experience in document control, lease management, or a similar role.
Proficiency in ARCHIBUS or similar document management software is highly desirable.
Strong attention to detail and ability to work with complex legal documents.
Excellent communication skills, both written and verbal.
Ability to prioritize tasks effectively and work efficiently in a fastpaced environment.
Strong problemsolving skills and ability to handle challenging situations with professionalism.
Familiarity with the regulatory environment related to land rights and agreements is an asset.

LandSolutions is actively engaged in all areas of land access, including we serve Oil and Gas (Upstream and Midstream), Renewable Energy, Public Infrastructure, Power (Generation and Transmission), and Telecommunications Sectors.

We are supported by more than 140 professionals and are well-established throughout Canada and the United States.

We are looking for more of the best and brightest to join our committed team. If you are passionate about a career with LandSolutions we want to hear from you

**_ LandSolutions Inc is proud to be an equal opportunity employer. We are committed to providing equal opportunities to all and our selection process is free from bias or discrimination. We do not discriminate based on race, color, religion, gender, age, status, national origin, or disability, or any other legally protected characteristics._