Payroll Coordinator - Waterloo, Canada - Karis Disability Services

Karis Disability Services

Verified Company

Waterloo, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Permanent, Full Time

Payroll Coordinator

40 hours/week

Waterloo Office (In-Office 4x/week)

The Payroll Coordinator is responsible for carefully and accurately processing employee information and remuneration through the Human Resources Information System (HRIS)/Payroll Software on a timely basis in adherence with federal and provincial legislation.

The Payroll Coordinator provides support and assistance to all Karis Disability Services Supervisors and other stakeholders in reporting employee data and payroll information.

Responsibilities:

Interpret employee change documentation and process all employee changes in the HRIS e.g., terminations, location changes, leaves of absence, etc., taking care to enter information accurately into the HRIS.
Liaise with Supervisors (e.g., Program Managers), involving the Human Resources Business Partners and 2nd Level Managers (e.g., Area Managers) for verification or endorsement as necessary.
Follow up with Program Mangers in a timely manner to resolve incomplete employee change documentation, involving the Human Resources Business Partners and 2nd Level Managers as necessary.
Ensure Records of Employment (ROE) are completed accurately, and the codes accurately reflect the circumstances of the employment change.
Verify employee benefits and entitlement eligibility following transfers, leaves of absence, and other employment changes.
Calculate and manage vacation entitlement, milestone anniversaries, step increases, and appropriate benefits coverage in the HRIS.
Provide assistance to the Abilities Specialist to calculate Group Life premiums and ensure payments are paid; provide employees' earning statements for Long Term Disability Claims; complete employees' LTD claim/insurance forms, third party adjudicator, and Workplace Compensation Board (Saskatchewan) pay information requests.
Pay employees on a biweekly basis in all payroll divisions.
Pay in compliance with Payroll law, Karis Disability Services' policies and procedures, and Collective Agreements.
Process pay changes and audit reports prior to transmission.
Reconcile pay, benefits, and remittances prior to submission of bank file.
Generate and publish electronic pay statements for employees' online access.
Create Record of Employment, submitting electronically to Service Canada.
Manage compliance for Canadian Pension Plan premiums, including exceptions for employees within provincial expectations.
Upload documents into HRIS, including correspondence, memos & enrolment information.
Respond to payroll information requests from the HR team (e.g., OCF2, LTD)
Support the completion of annual T4s and T4As with distribution to employees and followup as necessary.
Problem solve with the Payroll Team Leader, Payroll & HR Systems Manager, Human Resources Business Partners, Abilities Specialist, HRIS Team Leader, the Finance team, and other members of the HR Department.

Requirements:

12 years of previous Payroll experience
College Diploma in a related field of study (Accounting, Human Resources, Payroll)
Proficient computer skills, including demonstrated experience with Office 36
High degree of confidentiality
Attention to detail
Excellent time management skills

Why Should You Apply?

Competitive Wages
Career Development and Training Opportunities
Employer paid comprehensive Benefits Package
Employee Discounts

Application Deadline:
April 26th, 2024**
Start Date:May 2024

Houry Range:
$26.12- $29.26

Job Types:
Full-time, Permanent

Pay:
$26.12-$29.26 per hour

Expected hours: 40 per week

Benefits: