Financial Coordinator - Hamilton, Canada - City of Hamilton
Description
About the City of Hamilton
Contribute to the City of Hamilton, one of Canada's largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
JOB POSTING
JOB ID #: 21372
Financial Coordinator
Corporate Services
Financial Planning, Administration & Policy
Location:
Various
NUMBER OF VACANCIES:
2
UNION/NON-
UNION:
Non Union Mgmt Professional
HOURS Of
WORK:
35.00 per week
- GRADE:
- SALARY/
HOUR:
$ $50.189 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
STATUS/
LENGTH:
1 Full-Time Temporary (Up to 18 months) & 1 Full-Time Permanent
Job Description ID #: 6628
SUMMARY OF DUTIES
GENERAL DUTIES
Assist the Business Administrator with the coordination of financial and administrative functions for the assigned Division by:
- Liaising with Divisional Program Managers and Directors with respect to financial reporting requirements;
- Assisting with coordinating the completion of all entries (monthly, quarterly and year end) within established deadlines;
- Assisting with the preparation and coordination of the annual Operating and Capital Budget Submission and budget exception reporting;
- Providing direction to other staff on financial and administrative functions;
- Developing, for review and approval, and maintaining job related policies and procedures;
Assist with department's monthly monitoring of expenditures, investigating discrepancies and providing corrections as required. Distribute copies of financial reports (AFR, BVR) and bring all foreseeable budget variances to the attention of Business Administrator. Analyze accounts as required.
Prepare and ensure the accuracy of journal entries and requests for information.
Review orders and invoices for goods and services for the department by ensuring necessary authorization is obtained in accordance with the purchasing policy.
Oversee maintenance of inventory of all computer equipment, verifies monthly billings with program areas and processes discrepancies. Ensure corrections are made and reflected on next month's billing.
Examine, analyze, reconcile and report on current, capital, reserve and balance sheet accounts. Retrieve financial data from PeopleSoft System and/or other City of Hamilton subsystems as required.
Prepare and monitor Federal/Provincial Subsidy Claims and review required submissions for Federal and Provincial Ministries and other outside agencies.
Implement and monitor Federal, Provincial and Municipal funding agreements and contracts within various outside agencies.
Compose correspondence to other City departments, internal staff, outside agencies and other levels of government.
Research information and investigate and respond to inquiries from staff, the public, other City departments, government and other outside agencies.
Responsible for weekly balancing control and reconciliation of bank accounts.
Ensure effective cash management procedures by accurate recording of revenues to maximize interest earned on balances in bank accounts.
Assist with the hiring, training and supervision of related staff.
Responsible for performance evaluations and the disciplining of the staff as required.
Assist with the review of Council Reports and Council Motions with respect to financial implications.
Participate in special projects as assigned.
Provide back-up support to the Business Administrator as required.
Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton Corporate, Departmental and Divisional policies and procedures related to Occupational Health and Safety.
QUALIFICATIONS
Advanced knowledge of accounting, budget and related financial procedures normally acquired through the completion of a University Degree in Business Administration, Commerce, Economics or an equivalent combination of education and relevant work experience.
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