Accounting Coordinator - Breslau, Canada - Region of Waterloo

Region of Waterloo

Verified Company

Breslau, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Our Story:

Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving, and sustainable region of connected rural and urban communities with global reach.

Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy, collaborative environment of learning, respect, and innovation.

This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen.

The Role:

Duties/Responsibilities:

Shares responsibility with the Leasing & Administration Assistant for administering the landing fee and administration software system to generate invoices for recurring and one-time fee generating services.

Updates fees, charges, rates, and renewals. Participates in system upgrades and updates. Maintains information in utility databases.

Maintains records and accounts related to financials and banking. Reconciles accounts in the general ledger monthly and enters adjustments. Follows up on issues with corporate Finance.

Supports management as appropriate with budget monitoring and control, and budget preparation and forecasting.

Performs CPI calculations and applies as applicable (e.g., to fees and leases).

Tracks passenger and other data and creates monthly reports for management.

Collects, sorts, and counts parking fee revenue.

Prepares bank deposits for pick up. Records cash receipts in the financial system; enters point of sale entries and downloads to merchant services. Maintains cash floats.

Shares responsibility with the Leasing & Administration Assistant for receiving and responding to daily inquiries, complaints, and payments from the public, airport tenants, and aircraft owners; refers escalations to management.

Resolves problems and inaccuracies with the airport billing system with vendor/refers to supervisor.

Plans and prioritizes work within program requirements established by management. Refers complex issues, questions, and complaints to management. Resolves problems/inaccuracies with airport billing system with vendor/refers to supervisor. Refers issues and decisions outside of established procedures and past practice to management. Management spot-checks work, including general ledger and account information, and reviews account information, as needed.

Performs duties outlined in the Emergency Procedures Manual as directed during emergency situations, including scribe functions for declared emergencies.

Assists as needed with events and tours.

Performs related duties as assigned.

Knowledge, Skills, and Abilities:

Knowledge and skills are acquired through a 2-year college diploma in a related field (e.g., Accounting, Business) plus 2 years of related accounting experience.

Knowledge and skill in basic financial accounting principles and practices, accounts payable, and accounts receivable processing and administration.

Knowledge of and ability to comply with corporate policies and procedures, including financial policies, procedures, and standards (e.g., generally accepted accounting principles and rules), and related legislation/regulations (e.g., Transport Canada, municipal acts related to property tax and assessments).

Basic understanding of airport operations, regulations relating to airport certification (e.g., CARS, TP312, Canada Labour Code), flight schedules, aircraft types, and airline identifiers, with ability to read, understand, and interpret aviation terminology.

This knowledge can be attained post-hire.

Analytical, organizational, and problem-solving skills and attention to detail with ability to work independently, prioritize work, and meet deadlines.

Communication and customer relations skills to interact courteously with airlines, airport clients, tenants, customers, and other staff; respond to inquiries from agencies, businesses, customers, management, and Finance; respond to public inquiries, complaints, payment issues, and vendor inquiries; and participate as an effective team member.

Ability to read and understand documents, invoices, spreadsheets, leases, and agreements.

Ability to use a two-way radio. A valid Restricted Radio Telephone Operators Certificate must be obtained within 10 business days of employment.

Valid class G driver's license (or G2 with 3 years of driving experience) and acceptable driving record are required to operate a corporate vehicle in emergency situations.

Must attain Airside Vehicles Operators Permit by end of probation period or within 3 months of hire.

Ability to alter hours for marketing and special events; is requested to work weekends for same.

Must provide an acceptable police records check for bondability and cash handling.

Must provide an acceptable Transport Canada Restricted Area Iden