Administrative Assistant - Ottawa, Canada - US Embassy and Consulates in Canada

US Embassy and Consulates in Canada

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.

Open to:
U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required:
Secret/Confidential Clearance

Appointment Type

Temporary

Appointment Type Details:

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

Full time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties:

Basic Function of the Position:

The Department of Homeland Security Administrative Management Assistant is a professional-level position serving as a Program Manager to DHS Attachés for Canada with responsibility for office management, project management, research, procurement, accounting and budget management, coordination of DHS-related meetings and projects, VIP travel, and initiatives related to Canada.

Qualifications and Evaluations:

Requirements:

EXPERIENCE:

Minimum of three years of progressively responsible experience in accounting, bookkeeping, business and office management, and project management is required.

Education Requirements:

Minimum of two years of post-secondary education is required.

Evaluations:

LANGUAGE:
Fluent in speaking/writing/reading English is required. This may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that includes health, separation, and other benefits. The US Missions offer competitive salary, robust benefits, professional development and celebration of American and Canadian holidays

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*AEFM / USEFM
FS on LWOP and CS with reemployment rights**-IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

How to Apply:

How to Apply:
Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement.

Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

Proof of eligibility to legally reside and/or work in Canada, such as a copy of Canadian passport, citizenship certificate, permanent residency and/or work permit
Educational certificate as required by the specific education requirement, such as high school diploma, university transcripts, university degree, etc.

Eligible Family Member Applicants:

Copy of Sponsor's Orders/Assignment Notification (or equivalent)
Passport copy

DD21

Member Copy 4, Letter from Veterans' Affairs, or other supporting documentation (if applicable)
SF50 (if applicable)
Next Steps:

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.