Lease Administrator - Montréal, Canada - First Capital

First Capital

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

First Capital [

TSX:
FCR.UN] owns, manages and develops grocery-anchored open-air centres in neighbourhoods with the strongest demographics in Canada.

As one of Canada's top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace.

We are proud to provide rewarding opportunities to build meaningful careers in a fun and high performing environment.

THE ROLE:

As Lease Administrator, you will report to the Manager, Lease Administration, and you will be responsible for maintaining and updating all unit and lease-related documentation, administering all units and area records, tracking critical dates and generating reports as required, and ensuring data integrity within our accounting system, J.D.

Edwards.

_ Please note in this role, you can be based in either Toronto, ON or __Montreal, QC._**
WHAT YOU WILL DO:

Review and provide interpretation of agreements and collateral documentation, including renewals, subleases, amending agreements, and estoppels.
Ensure accurate and timely updating of lease information in JDE.
Process the setup and changes to unit and area records per existing policies and procedures.
Complete the setup of all units and lease records for new acquisitions per existing policies and procedures.
Review monthly rent rolls and process billing adjustments.
Participate in quarterly Leasing Occupancy Forecast meetings and follow up on all action items assigned to Lease Administration.
Maintain the lease administration records system per internal quality standards.
Support FCR teams concerning leaserelated issues and respond to all lease and space information inquiries.
Provide analysis and support to the Property Management team on leaserelated matters (new acquisitions, redevelopments, and complex lease clauses.
Generate leaserelated reports as necessary.
Recommend enhancements or improvements to leasing information systems and document management processes/practices.
Participate in special projects and take on other duties as assigned.

WHAT YOU BRING:

Related experience in lease document administration within retail property management.
Paralegal Diploma, Law Clerk certification or equivalent as an asset.
Knowledge of various functions within property management i.e., taxation, building management, and provincial requirements.
Awareness of changing legislation and real estate law relating to leases and tenant relationships (e.g., Landlord and Tenant Act, BOMA guidelines, LEED).

WHAT YOU NEED TO BE SUCCESSFUL:

Detail-oriented and highly analytical
you can consider lease contents' legal, business, and financial implications.
Exceptional communication and interpersonal skills to effectively collaborate across all levels within and outside the organization.
Outstanding time management and organizational capabilities to coordinate multiple competing priorities and deadlines.
Strong general computer skills, including excellent knowledge of Microsoft Office Suite. Operating knowledge of J.D. Edwards accounting system is strongly desired.
Fully fluent in French as an asset.

WHAT WE OFFER:

We invest in People.

Along with our competitive compensation packages—we're always thinking of new ways for our people to share in the company's success.

We are very proud to offer the following to our employees: