Receptionist/assistant - Edmonton, Canada - Finning Canada

Finning Canada

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company:
Finning Canada

Number of Openings:
1

Worker Typ

e:
Permanent

Position Overview:
This position's primary responsibility is to provide excellent reception by assisting walk-in traffic.

The Receptionist will also perform administrative duties on behalf of the department they report into, including but not limited to; processing mail, arranging couriers, providing safety orientations, booking meeting rooms, maintenance requests and processing departmental invoices.

Job Description:

Receiving, welcoming, and referring visitors to the relevant individual or department.
Connecting callers who are uncertain of their required contact to the most appropriate department/contact
Taking messages and providing the message to the intended recipient in an expedient manner
Maintaining visitor logs as well as the professional appearance of the reception area
Accepting delivery of courier packages and notifying addressee
Arranging domestic and international courier outgoing services
Training new/relief receptionists and keeping reference material up to date
Managing the booking of meeting rooms
Sorting the departmental mail notifying addressee
Assisting facilities department with tasks such as typing, filing, report preparation and correspondence as necessary
Assisting AP/AR departments with mail prep (i

e:
invoices into envelopes before mailing out)

Submitting building maintenance requests and requirements as required
Processing department related invoices as needed
Assist management in coordinating relief reception back up when regular back up is away or unavailable
Ensure all visitors receive orientation and PPE if required
Post information around the building as required

Education & Experienc

e:

Previous reception or secretarial experience
Strong computer skills including MS Office is an asset
Strong interpersonal, customer service skills with the ability to develop and maintain good working relationships with vendors, customers, coworkers, and polite phone manner.
Proficiency in keyboarding with a high degree of accuracy.
Enthusiastic approach to resolution of customer/visitor inquiries
Demonstrated oral communications skills
Must be a team player willing to provide assistance in situations when needed
Must possess a high standard of professionalism in both appearance and personal interactions