Receptionist/administrative Assistant - Vancouver, Canada - Vancouver Career College

Vancouver Career College

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting to:
Campus Director

Hours:40 hours a week between 8 am to 4:30 pm

Software Knowledge:
Microsoft Suite

Address:549 Howe St 5th Floor, Vancouver, BC v6c 2c2

Pay:40K annually

At Vancouver Career College, we offer quality education to those wishing to pursue a career in healthcare, business, trades, education, art and design, and legal.

Vancouver Career College prides itself on changing lives through education by helping students achieve their personal and academic goals. We are happy to say that we are looking for a
Receptionist
/Administrative Assistant to join our team

The purpose of the Receptionist/Administrative Assistant position is to provide quality service to students, staff and visitors through the delivery of receptionist duties and general administrative support for the campus.

They also provide administrative support for the site with respect to campus operations, processes and procedures to ensure and maintain the efficient operations of the campus.

Under supervision of the Campus Director, the Receptionist/Administrative Assistant is responsible for managing the main reception desk of the campus and maintaining supplies and equipment as required to meet the needs of the campus.

This position also provides ongoing support and administrative services to the Campus, including support for the director, admissions and student services staff, and the instructors and students.

Responsibilities:

Answer and direct phone calls.
Organize and schedule appointments.
Plan meetings and take detailed minutes.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Maintain contact lists.
Book travel arrangements.
Submit and reconcile expense reports.
Provide general support to visitors.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Enter data on the system.
Carry out administrative duties such as filing, typing, binding, scanning, etc.

Qualifications
To be successful in the Receptionist/Administrative Assistant position, individuals must be committed to developing, maintaining and demonstrating the following:

Education and Experience

Bachelor's degree with basic training in office practices and customer service.
A minimum of one years' experience in a similar position.
An equivalent combination of education and experience will be considered.

Skills and Abilities

Excellent Customer Service Skills
Keyboarding speed at 40wpm with accuracy
Ability to handle a multiline telephone switchboard
Working knowledge of MS Office including Word, Excel, Outlook and PowerPoint
Ability to use various office equipment including fax and photocopy machines
Ability to multitask
Ability to complete work in a timely manner with accuracy and attention to detail
Ability to work independently with minimum supervision
Good judgment and ability to prioritize assignments
Good command of basic math
Ability to work under pressure and maintain a calm focus during hectic periods
General understanding of the programs and services provided by the College
Ability to exhibit a professional attitude and image with a commitment to quality service.