Executive Assistant - Toronto, Canada - Manulife

Manulife

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You've come to the right place. We're looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we'd like to hear from you. _

Working Arrangement
Hybrid

The opportunity
The Executive Assistant is accountable for providing effective, efficient, and timely support for Head of Corporate Development. The individual will demonstrate initiative, effective communication, organization and collaboration.

Key Accountabilities:

Sophisticated calendar management, with multiple internal and external partners.
Proactively prepare for upcoming meetings by planning and capturing required information and materials (e.g. presentations and reports).
Proactively manage Agenda for Monthly Team Meeting by soliciting team for agenda topics, create draft for approval and distribute in a timely manner.
Coordinate domestic and international travel schedules. Prepare detailed travel itinerary and look to save costs by adhering to corporate guidelines, policy, and processes.
Prepare and submit expenses through collating receipts, entering expense reports on Concur and reviewing Amex bills;
Manage the onboard/offboard process for new and departing employees, ensuring assets (such as laptop, workstation) are available for new employees on start date.
Assess the need for and order office supplies;
Maintain distribution lists for various communications
Help plan, coordinate, and implement offsites, team meetings, townhalls and onsite conferences

What we are looking for

57 years of executive assistant experience; must have experience in a large corporate environment
Strong interpersonal, professional and diplomacy skills with a high comfort level in dealing with senior management and individuals at all levels in the organization;
Strong organizational, time management and priority setting skills in order to meet tight deadlines;
Demonstrated ability to prioritize, show initiative, and anticipate needs in a proactive manner;
Ability to make decisions and exercise sound judgement.
Demonstrate tact and professionalism and maintains confidentiality.
Proven relationship skills including the ability to act as a liaison between staff and all internal and external customers and vendors.
Strong customer focus and dedication to quality.
Ability to communicate ideas orally and in writing. Strong writing and editing skills.
Bachelor's degree and/or the equivalent combination of education/experience.
Financial services industry experience, a plus
Excellent knowledge of Windows, MS Office products (Word, Excel, PowerPoint) and Microsoft Office. Microsoft Teams, a plus.

What motivates you?

You obsess about customers, listen, engage and act for their benefit.
You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
You thrive in teams and enjoy getting things done together.
You take ownership and build solutions, focusing on what matters.
You do what is right, work with integrity and speak up.
You share your humanity, helping us build a diverse and inclusive work environment for everyone.

What can we offer you?

A competitive salary and benefits packages.
A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
A focus on growing your career path with us.
Flexible work policies and strong worklife balance.
Professional development and leadership opportunities.

Our commitment to you

Valuesfirst culture

We lead with our Values every day and bring them to life together.

Boundless opportunity

We create opportunities to learn and grow at every stage of your career.

Continuous innovation

We invite you to help redefine the future of financial services.

Delivering the promise of Diversity, Equity and Inclusion

We foster an inclusive workplace where everyone thrives.

Championing Corporate Citizenship

We build a business that benefits all partners and has a positive social and environmental impact.

About John Hancock and Manulife

Manulife is an Equal Opportunity Employer

Salary & Benefits

The annual base salary for this role in the primary location of Toronto, Ontario is expected to be between $45,150.00 CAD - $75,250.00 CAD.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short