Administrative Assistant/receptionist - Edmonton, Canada - Norquest Industries Inc.

Norquest Industries Inc.

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Norquest Industries Inc. is a progressive and innovative Machine Shop based in Edmonton. We serve a variety of industries throughout Canada and around the world. Since incorporating in 1996, Norquest has grown to become one of western Canada's largest machining services companies.

We are currently looking for a dedicated individual who wants to work in a progressive environment that cultivates personal and professional development.

Shift:
Monday-Friday, 7:30 am - 4:30 pm

Comprehensive Company Benefits

100% Company Paid Health, Dental and Vision Benefits
RRSP/TFSA Matching Program

- $400.00 HSE Annual Allowance

Goals and Key Results:

Maintain data integrity within all Norquest databases.
Assist with data entry as required.
Communicate interdepartmentally to ensure data entry tasks are completed as per procedures.

Responsibilities and Key Tasks:

Internal Coordination - Data Integrity:

Data Entry, document control and records retention.
Provide/suggest opportunities for improvement throughout all departments and assist in implementing corrections.
Provide assistance with generating/revising QMS and department related policies, procedures, and work instructions.
Provide training, when necessary, on new/revised QMS related policies, procedures, and work instructions.
Administrative Support for all departments, and senior management.
Comply with all HSE, QMS and Corporate policies at Norquest.
Interdepartmental communication.
Perform other duties as assigned by a Supervisor.

Internal Coordination - Reception and Office Management:

Assist Office Manager with tasks related to:

Reception coverage
manage and direct incoming calls, greeting visitors, etc.
Coffee machine refills/maintenance
Company communications posting communications on communication boards
Promotional materials coordinating, purchasing, inventory tracking, etc.
Event planning
Travel arrangements
Maintaining office organization and tidiness
Preparing for customer or supplier visits/meetings
Running some errands as needed

External Outreach:

Greeting visitors and callers
Possible coordination with suppliers, ex. researching/purchasing promotional items

Other:

Administrative support to all departments, senior management.
Comply with all HSE, QMS and Corporate policies at Norquest.
Performs other duties as assigned by Supervisor.

Core skills / Qualifications:

Excellent attention to detail.
High level of communication skills.
Familiarity with ERP system.
High level of computer and document processing ability.
Highly motivated and driven to stay busy.
Competent in Office 365 (Outlook, Excel, Word)
Strong teamwork ability.
High School Diploma
Experience in an office environment or similar an asset. Ability to be versatile and adaptable.