Development Coordinator, Gbgh Foundation - Midland, Canada - Georgian Bay General Hospital

Georgian Bay General Hospital

Verified Company

Midland, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Representing the Office of the CEO in a professional, customer focused manner

Effectively managing the CEO's schedule, including foreseeing conflicts and using considerable judgement and diplomacy to reschedule appointments according to demanding priorities
Providing general office administrative support including managing office supplies, processing invoices, and assisting with governance documentation
Creating, gathering and proofreading documents
Assisting the CEO and CDO with various special projects (i.e. team building and donor events)
Enter donor, meeting and other information into donor database, Raisers Edge to support the work of the CEO and CDO
Providing general administrative support for CDO as needed
Pick up and distribute mail on a biweekly schedule

Board & Governance:

Working with the CEO in organizing meetings including: drafting agendas; arranging meeting rooms and catering; advising attendees of meeting time and location; distributing meeting materials; arranging for appropriate audiovisual and other equipment; attending meetings, recording and preparing meeting minutes
Serving as the primary contact and support for the Board of Directors and its standing Committees: Governance & Nominations, Investment, Audit & Finance, Executive Performance Review
Attending all quarterly Board and Committee meetings and acting as Recording Secretary
Organizing orientation for new Board members including updating the orientation information, materials, scheduling tours, etc.

Campaign Donor Management for CEO and CDO:

Manage the preparation and outcomes of prospect and donor meetings
Outreach to donors to schedule meetings, obtain donation payment information, etc.
Outreach to Hospital colleagues, as relevant, to confirm logistics of tours and meetings
Work with Foundation colleagues to manage timelines and follow up on proposals, reports and gift agreements
Meeting preparation and logistics, including room booking/virtual room booking, package preparation, meeting briefs, catering as needed

Major Gift Team Support:

Manage the maintenance of the Major Gift team's donor portfolio
Actively participate in Major Gift team meetings, as well as MGrelated events (i.e. solicitation, stewardship, and cultivation events)
Entering data into Raisers Edge for pipeline and prospect management
Assisting with logistics and coordination of Major Gift donor events (i.e. catering, décor, invitations, etc.)
Attends and assists at Foundation Events when needed (i.e. golf tournaments, gala, etc.)

Job Requirements:

College Diploma or a combination of relevant experience
A minimum of 5 years' experience providing senior level strategic and administrative support
Experience working within a charitable/notforprofit organization preferred, health care notforprofit experience is considered an asset
Advanced proficiency with the Microsoft Office programs such as Outlook, Word, Excel and PowerPoint
Experience with CRM database systems such as Raiser's Edge is considered an asset
Demonstrated experience with managing a tracking system/process for prompting activity (your own or others)
Demonstrated experience with inputting data into and seeking data from a CRM database
Organizational skills sufficient to independently establish priorities and use sound judgment in carrying out multiple assignments in a timely manner, oftentimes with mínimal supervision
Knowledge of and adherence to fund raising professional standards and ethics
Understanding of the Donor Bill of Rights
Familiar with CRA guidelines regarding charitable tax receipting and a commitment to stay current on changes to guidelines and regulations
Understanding of Major Gift operations and business practices
A commitment to timely and appropriate customer service, rooted in initiative and tact, and experience interacting with influential community and business leaders
Experience with independently organizing meetings and setting priorities
Excellent organizational and administrative skills with an attention to details
Excellent written and verbal communication skills
Highly adaptable and able to prioritize and work comfortably in a fastpaced environment
Professional maturity and ability to manage confidential information and exercise good judgement
Unquestionable integrity, sense of judgement, and absolute discretion with confidential and sensitive information
High level of professionalism and a positive attitude
Demonstrated commitment to continued professional and personal growth and development through continuing education programs and selfdirected learning opportunities
Valid Class G Driver's License or access to reliable transportation
Bilingual (English and French) an asset

Benefits and Perks
As the successful person you can expect a competitive compensation package, which includes a base salary and benefits. Additionally, there are flexible working a