Hub Administrative Assistant - North York, Canada - Ontario Clean Water Agency

Ontario Clean Water Agency

Verified Company

North York, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People.

As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater.

We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations and provide safe and reliable drinking water to thousands of Ontarians each day.

Become a Hub Administrative Assistant with OCWA today

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?:

In this role, you will provide administrative assistance in support of all activities required for the Georgian Highlands Region.

This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.

How do I qualify?:

Mandatory:

Must complete a health assessment upon hire by Sanofi Pasteur Limited's Occupational Health Centre (OHC), including but not limited to immunization status, potential workrelated exposures to infectious materials and toxins, immunocompetency, antibody titre levels, and any other potential health hazards (e.g. noise exposure, potential allergens).

Knowledge:

Excellent knowledge of office administration, procedures and processes.
Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, WIN, Internet).
Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.

Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region.

Skills and abilities include:

Excellent planning, time management and organizational skills
Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
Good analytical and evaluation skills to analyze data and prepare reports/summaries
Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
Ability to work independently and in a team oriented environment.
Ability to travel within the region as needed.

What's in it for you?:

Flexible learning and development opportunities.
Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 30 years.
Work with an organization committed to innovation and advanced technology.
A defined benefit pension plan; Comprehensive Health Plan; Life and Disability Insurance.
Maternity and parental leave topup benefits including for adoptive parents.

Ontario Clean Water Agency is an inclusive employer
:

We will accommodate your needs under the Ontario Human Rights Code
**_The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment, Conservation and Parks. In 2023, OCWA staff treat water and wastewater, and provide other technical services for 318 clients in the province including 169 municipalities, 16 First Nations, 108 commercial and industrial clients and 25 government and institutional clients. Municipal clients range in size from populations as large as 1.5 million in the Region of