PMO Specialist - Vancouver, Canada - University of British Columbia

University of British Columbia
University of British Columbia
Verified Company
Vancouver, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description
Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Information Systems and Technology, Level D

Job Title

PMO Specialist

Department

OCIO | Program Delivery I Project Management Office

Compensation Range

$7, $11,372.33 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position.

The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

June 1, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date


At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary


The Office of the CIO (OCIO) has an extensive list of investment requests for IT enabled projects from across the University.

The execution of the portfolio of projects extends out over at least the next five years, and new projects are being added to the pipeline on a regular basis.

The execution of each project within the portfolio is approximately one year and the resources from each project will transition from one project to next upon completion of the delivery of each project.

These projects will be managed within the Program Delivery office. The Program Delivery office is seeking a PMO Specialist.


This particular position will support the Project Management Office (PMO) in the fulfillment of it's mandate to develop standard and processes, oversee project plans, schedules, resources, budgets, issues and risks logs, establish metrics to monitor the quality of deliverables and customer satisfaction, support usage of approved project management toolsets, automate where possible, as well as provide regular program status reports to the program Steering Committee, and key stakeholders.

Specific duties will depend on the priorities for the office.


The work done by this incumbent will support the sequencing and development of IT Capital Projects where data gathered will be used by governance committees, senior management and other cross-functional stakeholders within the Office of the CIO, UBC IT and members of the University community.

The PMO Specialist will work with leadership, professionals and stakeholders to support and facilitate UBC's IT investment strategy, planning, and management processes.

Projects analyzed will traverse the full range at UBC with emphasis placed on those with the highest risk, complexity, impact, and detailed dependency landscape.

Organizational Status


The PMO Specialist reports to the Senior Manager, Project Management Office, Program Delivery, while working closely with a broad range of stakeholders, including IT professionals and stakeholders within IT at UBC and the University community, external entities including vendors, regulatory agencies, and partner institutions.

Work Performed

  • Analyzes IT enabled project portfolio, including collection of projects and programs currently under way as well as those proposed, or in being considered for proposal.
  • Develops overall strategies and provides advice on options, risks, and costs versus benefits including extensive use of structured 'whatif scenarios'.
  • Analyzes portfolio within each institutional segment and across the portfolio to support portfolio governance process and committees.
  • Provides historical and forecast trend analysis on value and investment alignment to strategic objectives, and makes appropriate recommendations based on findings.
  • Develops forecasts, scenarios, and timelines to support project selection and execution.
  • Develops and maintains the framework that drives capacity and resource planning process for IT.
  • Provides recommendations when new project work can be started and what, if any tradeoffs are needed to meet those timelines.
  • Proactively identifies and reports on anticipated resourcing gaps and proposes mitigation strategies.
  • Provides operational support for key crossfunctional strategic processes including Strategic Planning, Annual Review Cycle, Long Term Forecast, and Budget preparation processes; work will include tasks such as data crunching, analysis, report writing, materials review, creation of presentations, and interpretive presentation of project / data related materials.
  • Prepares analysis and presents information on key issues for presentation to senior management and leadership groups.
  • In collaboration with key stakeholders and leadership, implements, maintai
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