Dfcm Project Coordinator - Toronto, Canada - Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Family & Community Medicine (DFCM) is looking for a
Temporary Full-time (Until approx. June 2023) DFCM Project Coordinator at our
Bayview Campus.

Hours of Work:
Weekdays: Days; 7.5 hrs; As per schedule

Background

We currently have a Temporary-Full Time (13 months with benefits, with the possibility of renewal) opportunity for a Project Coordinator with the Department of Family & Community Medicine.

Sunnybrook Department of Family and Community Medicine (DFCM) consists of 6 divisions (Long Term Care, Family Medicine Obstetrics, St. John's Rehab, Palliative Care and Family Medicine, Primary Care Research Unit), with some physicians across other departments and community sites.

The Department of Family and Community Medicine is a fully affiliated, academic site with the University of Toronto, Department of Family and Community Medicine.

Position Summary

Your goal in this position is to actively engage in the Department of Family and Community Medicine ongoing activities and projects, which vary from providing administrative support for hospital and health services operations, and supporting the Department's academic mandate by advancing care through teaching and learning and transforming care through research and innovation.

You will support the day-to-day academic and scholarship activities, and coordinate and oversee multiple projects and tasks in a timely and effective manner.

This position may change to include coordination of pandemic responses and infectious disease control support when required.

Responsibilities:

_Support to the Chief_

Act as first point of contact for matters referred to the Chief, including managing the Chief calendar
Assist in managing routine correspondence, drafting and distributing responses as required
Assist with the preparation of a variety of documents including, but not limited to; letters, agendas, minutes, presentations, spreadsheets and reports
Distribute and track documents for appropriate authorization and approvals
Managing core staff hours in Sunnybrook payroll system
Provide support to the Chief on strategic plan development, health systems thinking, and relevant projects/initiatives that arise
Support Sunnybrook DFCM organization restructuring alongside the Chief
Provide support to the Chief related to involvement on committee and/or other Boards
Support office space communication and operations (including the Department's Primary Care Research Unit)
Other duties as assigned

_Administration and Project Management_

Coordinate the credentials and onboarding for physicians to ensure they possess the appropriate professional licenses and credentials (including renewals)
Support academic appointment and promotion packages to the University of Toronto, DFCM faculty
Logistical lead for the Sunnybrook DFCM, including all executive meetings, department meetings, and retreats
Work with the Chief and Division/Department Leads to support the maintenance and make recommendations of policies and procedure, ensuring they support health equity, diversity, and inclusion objectives
Support best practice and initiatives that will increase diversity among the workforce and enhance human resource practices (such as: recruitment strategy, performance management system, leadership development, physician engagement and retention, succession planning, etc.)
Work with the Chief and Division Leads to ensure Sunnybrook By-Laws, Medical-DentalMidwifery Staff Bylaws and all other Sunnybrook policies and codes of conduct are documented in performance management (annual reviews), documentation, and employee onboarding
Coordinate logistic needs including meeting preparations, travel arrangements, event planning
Financial reporting (monitoring expenses/revenues, invoice processing, expense claims, monitoring budgets, audits, etc.)
Prepare, obtain, and monitor legal documents in a timely manner and submit for filing
Support green purchase and procurement requests including catering as required
Work with the Chief, Education Committee and various stakeholders on special projects (i.e. fundraising)
Develop content for Department Communication including weekly newsletters
Maintain strong relationships with system stakeholders to support outreach, knowledge mobilization, sustainability and partnership opportunities with North Toronto Ontario Health Team (NT OHT)
Support the Department's role in Sunnybrook wider initiatives including but not limited to the EDISAN (Equity, Diversity, Inclusivity, and Social Accountability Network), Staff Wellness, President's Taskforces, Environmental Sustainability, Hospital Accreditation, etc.
Support University of Toronto, DFCM Central initiatives and principles for faculty development, academic site planning, etc.
Provide support to the Department Research students and volunteers
Remain knowledgeable and informed on the various Sunnybrook offerings, news and ale