Coordinator, Internal Services - Toronto, Canada - Richter

Richter

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Richter Toronto Office

Overview

Richter is a Business | Family Office that provides strategic advice on business matters and on families' financial and personal objectives across generations.

With close to 100 years of experience advising at the intersection of family and business, Richter has developed an integrated approach to help business owners find sustainable success.

Whether business, personal, or both, Richter is uniquely positioned to address the needs of Canada's most successful entrepreneurs, private clients, business owners and business families and help them chart a clear path to shape their legacy for the future.

Founded in 1926, Richter's 600-person multidisciplinary team continuously innovates to create value for our people, clients, and community in Canada and in the US.

What we offer:

The chance to become a strategic business partner with our clients, building relationships directly with entrepreneurs and businesses to provide them with meaningful advisory services
The opportunity to develop your career with the direct support of your managers and firm partners; and
A culture that values worklife balance and mental health and wellbeing. Our firm has taken a fresh approach to these issues, offering a hybrid work environment with flexible hours and resources to support you in your personal journey.
Investment in your continuing education and professional development through a variety of learning offerings and tuition reimbursement

A day in the life as a Coordinator:

Send/receive, log, sort, distribute daily mail/deliveries/couriers (requires occasional in-person visit to post office)
Booking catering facilities organizing lunches and liaising with catering providers
Assist with meeting room setup/cleanup, including catering and training materials (sometimes requires overtime early arrival or late departure)
Update and monitor meeting room calendars
Meeting room and Kitchen upkeep
Monitor and maintain supply room and office stationery inventory
Coordinate repair and maintenance of office equipment and premises maintenance requests
Maintain security by following protocols and controlling access (issue visitor and new hires access cards)
Perform general clerical duties such as scanning, photocopying, collating, faxing etc.
Assist with basic finance related tasks such as, but not limited to, creating purchase orders, scanning cheques and bank deposits (onsite and externally)
Provide administrative support to onsite/offsite Richter team members
Assist with coordination and implementation of firm/team events
Assist with employee onboarding/offboarding as well as internal office moves
Other administrative duties as assigned

Reception backup (daily + absence coverage):

Welcome visitors by greeting, directing, offering refreshments, and announcing them professionally
Screen and forward incoming phone calls (and faxes), providing basic information when needed

About you:

13 years of proven working experience in similar roles, preferably in professional services environment
Solid communication skills both written and verbal
College diploma in Business Administration or an equivalent combination of education/experience
High attention to detail and organizational skills
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitask, prioritize, and work under pressure
Flexible and adaptable; ability to work overtime during peak periods
Extensive knowledge of Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and strong aptitude for learning computer programs.

What's in it for you?

Competitive group benefits which include group insurance, Health Spending Account, savings plans, and Employer Contribution Matching
Employee and Family access to virtual healthcare network
Employee and Family Assistance Programs, including consultations with mental health professionals
Annual Health & Wellbeing Program
Hybrid work Environment
Competitive Performance Bonus
Tuition Reimbursement
Professional Dues Reimbursement
CFE leave financial support
Academic Incentives
Talent referral bonus
Client referral bonus
Access to an ondemand concierge nannying, babysitting, and tutoring service
Annual employee rewards and recognition

We are excited to meet motivated professionals who are looking for career growth in a mid-sized family minded firm and have a strong background in building and fostering relationships.