Data Processor 2 - Wyoming, Canada - County of Lambton

County of Lambton

Verified Company

Wyoming, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Biography
The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents.

The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services.

Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Overview
Process and reconcile data entered into the financial system in a timely manner. Maintain accounts receivable and accounts payable invoices/cheques and supplier master files on weekly basis. Process payroll timesheets, calculations and balancing on a biweekly basis. Monthly and annual posting and reconciling of financial system modules within the County and external business partners.

Responsibilities:

Accounts Payable:

Review and post all invoices input into various financial systems including Vadim/iCity, Yardi, and Maximo
Print weekly reports
Setup and maintain supplier master files
Run weekly accounts payable cheques
Track and validate weekly A/P cheque numbering
Process EFT's, manual cheques and payment cancellations
Utilize CIBC Business Banking to transfer EFT files
Send payment notifications
File paper reports in vault and create new files

Accounts Receivable:

Review and post invoice batches in financial systems
Print invoices and reports
Setup and maintain customer master files, product codes, cash receipting and miscellaneous codes
Close out batches with errors
File paper reports in vault and create new files
Generate fixed A/R invoices on monthly basis for departments

General Ledger:

Review and post journal vouchers in financial systems
File paper reports in vault
Generate fixed journal entries on monthly basis

Payroll:

Balance, reconcile and upload hours biweekly into iCity Payroll
Data entry of timesheets on biweekly basis
Run calculations for payroll taxes and deductions
Balance and print payroll reports
Coordinate and track completion of payroll categories
Calculate statutory holiday pay for part time employees
Upload statutory holiday entitlements into Staff Schedule Care for full time employees
Print payroll cheques as required
Assist with processing adjusting entries in iCity Payroll for special payments or reversals outside of the biweekly payroll schedule
Ensure all entries are posted to close payroll periods, months, and year
Shred confidential reports

Month End Close Offs:

Ensure all batches are posted for the month
Balance accounts payable and accounts receivable subledgers
Close each module: A/P, A/R, Payroll and GL
Print reports and file in vault

General:

Incumbents must keep uptodate on all relevant legislation, including collective bargaining agreements, and County Policies and Procedures,. ensuring that these are implemented as prescribed
Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis
Incumbents must be adaptable to change and ability to coordinate multiple systems of financial processing and payroll, within the County of Lambton as well as external business partners

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

Direct Supervision:
Not applicable

Indirect Supervision:
Not applicable

Functional Authority:
Not applicable

Qualifications:

Minimum Formal Education