Executive Assistant, Cfo and Associate - Sherwood Park, Canada - Strathcona County

Strathcona County

Verified Company

Sherwood Park, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

As the Executive Assistant to the CFO & Associate Commissioner, Corporate Services you will provide senior level, confidential, executive administrative assistance to ensure the efficient operation of the office.

You will act as a liaison between the Executive Team, Council and all other divisions and departments working closely with department Directors and administrative staff.

The Executive Assistant leads, coaches and mentors' administrative staff and provides guidance to senior management when requested.

The work requires considerable involvement with Elected Officials, their administrative staff, external stakeholders including all levels of government, senior representatives of the private sector and boards and works within in a politically charged and sensitive environment.

Responsibilities

Provide senior level confidential support to the Associate Commissioner and Executive Team, including working with the Mayor and Council to handle politically sensitive matters
Provide leadership and coordination for the daytoday operations of the Associate
Commissioner's office, including high level executive support
Foster a strong, cohesive, and effective team environment with senior administrative staff to provide seamless coverage and support to all Executive Team members
Build and maintain positive relationships and excellent communication lines with administrative support to the Mayor and Council to ensure timely responses to Elected Officials and external stakeholders
Ensure timely and appropriate responses to all issues and requests from Elected Officials and external stakeholders including; assigning to appropriate department for response, reviewing all outgoing correspondence for accuracy, completeness and format prior to signature and distribution
Research and assemble background information, compile data and prepare correspondence, reports, documents, submissions, responses and other briefing materials as needed by the Associate Commissioner or other members of Executive Team
Brief Executive Team members on administrative issues that may impact Mayor and Council
Communicate and coordinate Associate Commissioner's instructions and expectations to Directors and departments
Compose correspondence, agendas, meeting minutes, reports and other material for the Associate Commissioner ensuring material meets organizational protocols
Ensure responses to Councillor Requests are timely, accurate and politically correct in consideration of Council's involvement with the request
Provide information to other municipalities and external agencies as requested
Lead and assist with special projects, events, tours, conferences, and retreats, prepare biweekly payroll for approval and submission to Human Resources and process invoices for payment
Ensure Associate Commissioner's corporate records are maintained electronically
Process FOIP requests and other access to information inquiries as requested by Legislative and Legal Services

Skills and Abilities

Exceptional verbal and written communication skills, with a strong customer service ability
Ability to recognize and deal with matters of a confidential nature in a discrete and professional manner
Strong organizational skills and the ability to work independently and multitask effectively, with frequent interruptions and requests from a variety of sources
Ability to assess the urgency of a situation and respond in a timely manner
Sound leadership skills to motivate and direct staff while maintaining a professional, positive image
Thorough knowledge of Strathcona County protocols and a strong understanding of corporate and division policies, procedures, and organizational structure
Ability to identify issues or discrepancies in policies or practices

Qualifications

Minimum postsecondary certificate in a related office or business administration field, or equivalent specialized training, plus a minimum of eight years progressively more responsible related experience including supporting senior management
Related government experience or experience in a people focused environment in a role requiring a keen sense of political acumen is required
Extensive knowledge of relevant computer programs such as SharePoint, Microsoft 0365 Suite, eScribe and Adobe

Conditions of Employment

Submission of Satisfactory Criminal Record Check
Equivalencies of education and experience may be considered. _

In addition to providing a dynamic work environment, we offer a competitive salary and benefits package.

This competition may be used to fill future vacancies for similar positions within the next 6 months.