Manager, Executive Office - Toronto, Canada - Habitat For Humanity Can

Habitat For Humanity Can

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Manager. Executive Office

The Opportunity

Habitat for Humanity Canada is a national charitable organization working toward a world where everyone has a decent and affordable place to call home.

We bring communities together to help families build strength, stability and independence through affordable homeownership and other housing solutions across Canada and around the world.

With the help of volunteers, Habitat homeowners and 48 local Habitats working in every province and territory, we provide a solid foundation for better, healthier lives in Canada and around the world.

We deeply value our culture and colleagues, and we have collaboratively created the following vision statement: "We foster and build equity through affordable housing, by fully integrating diversity and inclusion into everything we do.

Every individual involved with Habitat feels safe and encouraged to bring their whole selves to our mission and they know they are valued, heard, and respected.

Reporting to the President and CEO, the Manager, Executive Office contributes to Habitat Canada achieving its strategic goals by providing efficient and effective governance coordination, business processes, systems, and administrative services to Habitat Canada's National Board of Directors ("NBOD"), board committees, and executive leadership team ("ELT").

The Manager, Executive Office uses their superior skills in communications, governance, and project management to support the NBOD in overseeing the work of Habitat Canada and to support the ELT in advancing our strategic plans.

Your Impact
The Manager, Executive Office provides coordination, logístical, and administrative support to a highly engaged NBOD and ELT.

As the lead for enquiries and support for corporate governance, the Manager ensures that Habitat Canada's governance processes, policies, procedures, and record-keeping are well maintained, updated in a timely fashion, and made available as required to meet Habitat Canada's operational, legal and regulatory requirements.

The Manager, Executive Office also supports the President & CEO in managing their obligations and stakeholder relationships and the effective functioning of the ELT.

Specific duties are to:

- **Act as the central point of contact and information for NBOD members**, including:

Providing administrative and logístical support, referring questions and issues to ELT or other team members as appropriate;
Maintaining official records of NBOD members;
Recommending and managing the Executive Office budget, including processing NBOD and President & CEO expense claims and identifying suppliers and venues for the board and ELTrelated functions and purchases;
Maintaining and supporting the efficient and effective use of the BoardEffect portal;
Ensuring that governance materials, including the founding documents, (e.g., letters of patent, articles of incorporation, By-Law), lists of directors, board and committee meeting minutes, financial reports, and other official records are up to date and available to NBOD members and others as appropriate; and
Collaborating with Governance Committee and ELT to coordinate and maintain a board orientation program and continuing education about Habitat Canada and governance training.

- **Manage all aspects of meetings **of the NBOD, NBOD committees and Habitat Canada members (which represent 48 Habitat affiliates across Canada), including:

Confirming and managing logístical arrangements for in
person and virtual meetings;
Providing proper notice of meetings, as specified in the By-Law;
Working with ELT and other colleagues to write, edit and assemble document packages required for meetings within preestablished deadlines;
Recording meeting minutes; and
Ensuring that draft minutes are approved at subsequent meetings and that copies of final approved minutes are maintained in the corporate records.

- **Record-keeping and filings*

Ensuring that governance materials and related files are maintained, updated and accessible on BoardEffect and SharePoint for those authorized to access;
Maintaining an inventory and record of all Boardapproved policies and ensuring that policies are reviewed appropriately;
Maintaining and monitoring a calendar of important dates for the corporation such as subscriptions, certifications, and audit dates;
Collaborating with colleagues to submit filings required for Imagine Canada and other accreditations; and
Collaborating with Finance and Administration colleagues to ensure that all documents necessary to legally maintain the corporation are filed.

- **Executive Leadership Team support*

Supporting the President & CEO in managing their calendar and relationships with stakeholders including assisting in prioritization, maintaining deadlines, managing travel arrangements when requested, and booking and preparing for internal and external meetings, presentations and speaking engagements;