Executive Assistant - Montréal, Canada - ORA
Description
ORA Graphene Audio is a Montreal based startup, which engineers advanced Graphene-based nanomaterials for high performance loudspeakers and headphones.Graphene speaker membranes allow for smaller, louder, more efficient drivers that produce audiophile sound quality at a fraction of the price of other esoteric solutions.
Executive Assistant responsibilities:
- Organize and schedule meetings, appointments, and bookings for the CEO and senior leadership team.
- Partner with HR to onboard new employees, provide support for implementation of new HR policies and procedures.
- Support in board meetings through publication of meeting minutes and agenda.
- Partner with IT to manage office policies and equipment as necessary.
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
- Provide general support to visitors.
- Manage office operations and procedures, correspondences, design filing systems, review and approve supply requisitions, and assign proper clerical functions.
- Participate actively in the planning and execution of company events.
- Point person for maintenance, mailing, shipping, supplies, equipment, bills.
- Monitor and maintain office supplies inventory.
- Review and approve office supply acquisitions.
- Maintain a safe, secure, and pleasant work environment.
Key Requirements:
- Excellent time management skills and ability to multitask and prioritize work.
- Bilingual, fluent in French and English, can speak and write, help translate critical documents to support business needs.
- Attention to detail and problemsolving skills.
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in Microsoft Office and general computer usage
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