Administrative Assistant - Toronto, Canada - Toronto Transit Commission

Toronto Transit Commission

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB INFORMATION

Requisition ID: 8081

Number of Vacancies: 1

Department:
Major Projects Major Projects/ Project Management

Salary Information:
$70, $88,415.60

Pay Scale Group: 07SA (CAN/S/J/07SA)

Employment Type:
Regular

Weekly Hours: 35

Off Days:
Saturday & Sunday

Shift:
Day

Posted On:
August 14, 2023

Last Day to Apply:
August 16, 2023

Reports to:
Project Director

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA.

Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud.

The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.

"

General Accountability:

Provides administrative and secretarial support and efficient and effective administrative and office support services for the office/Department. The role may carry out/coordinate special assignments and tasks as directed and provide guidance and direction to departmental staff regarding administrative functions, office procedures and corporate policies.

Key Job Functions:

Providing direct administrative support to the Project Director and project team, and ensuring that efficient and effective administrative office support services are maintained;
Planning and coordinating the daily activities and meeting schedule of Project Director's office and project team
Participating in meetings, preparing and distributing meeting agenda and minutes, as required
Coordinating the preparation of responses to internal and external communication requests
Researching and compiling information on requested matters and preparing a variety of correspondence, reports, and other materials
Investigating and expediting various matters for the Project Director, including queries from senior management and Commissioner's offices, followups, etc.;
Tracking, coordinating and monitoring departmental activities/issues, projects and priorities, and providing updates of same
Providing guidance and direction to departmental staff regarding administrative functions, office procedures and corporate policies
Assisting with the preparation of the department's budget which involves compiling budget data for reports and presentations
Carrying out special assignments as directed
Responsible for treating passengers and employees with respect and dignity and ensuring the needs of those with disabilities are accommodated and/or addressed in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a serviceprovider and employer; and
Participation in the TTC Customer Service Ambassador Program

Skills:

Communicate in a variety of mediums
Plan and organize activities / projects to meet section and organizational goals
Maintain documentation and historical records
Education and Experience:
Sound knowledge of business administration concepts and practices combined with a sound knowledge of modern office methods, procedures, practices and equipment as well as research methods and techniques
Sound judgement, excellent organizational, interpersonal, oral and written communication skills (grammar, punctuation and spelling)
Ability to handle several responsibilities at once, under mínimal supervision, and coordinate activities of others to accomplish objectives and meet deadlines
Must have or rapidly acquire a thorough knowledge of departmental and TTC operations, organizational structure and functions as well as policies and procedures applicable to the work performed
Completion of a University Degree, or College Diploma in a related discipline (Office Administration), and related office administrative experience, OR a combination of education, training, and experience deemed to be equivalent
Must have, or rapidly acquire, a comprehensive knowledge of the Ontario Human Rights Code and Related Orders, including disability accommodation and accessibility requirements pertaining to passengers and employeesThe TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.