Administrative Assistant - Toronto, Canada - Royal LePage Signature Realty

Royal LePage Signature Realty
Royal LePage Signature Realty
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

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Description

Job Overview:


Responsibilities:

-
Administrative Support:


  • Maintain organized filing systems for documents, contracts, and project records.
  • Coordinate office supplies, equipment maintenance, and other logístical needs.
  • Assist with data entry, invoicing, and basic bookkeeping tasks as needed.
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Project Coordination:


  • Support project managers and construction teams by coordinating schedules, resources, and materials for construction projects.
  • Assist with project documentation, including contracts, permits, and regulatory compliance documents.
  • Liaise with subcontractors, suppliers, and clients to facilitate projectrelated communications and logistics.
  • Track project progress and update project status reports as required.
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General Support:


  • Assist with special projects, events, and initiatives as assigned by family members or senior management.
  • Handle ad hoc tasks and requests to support the overall efficiency and effectiveness of the business.

Requirements:


  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
  • Attention to detail and accuracy in all aspects of work.
  • Ability to work independently with mínimal supervision
  • Flexibility to adapt to changing priorities and responsibilities in a fastpaced environment.
  • Positive attitude, strong work ethic, and willingness to learn and grow with the business.
  • Second language in Ukrainian or Mandarin is preferred but not required.

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Monday to Friday

Supplemental pay types:

  • Overtime pay

Work Location:
In person
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