Coordinator, Legal Support Services - Toronto, Canada - Linds & Associates

Linds & Associates

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Coordinator, Legal Support Services

Toronto, ON
HYBRID WORK ARRANGEMENT - WORK FROM HOME & IN OFFICE

Our client, a top tier law firm, located in the core of downtown Toronto is currently seeking a

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Coordinator, Legal Support Services to join its team.

In this role you will be responsible for providing coordination of and managing all administrative support activities for the Legal Support Services team

Requirements:

Strong attention to detail and the ability to handle multiple demands and work as part of a team
Be a selfstarter with a strong work ethic who consistently demonstrates excellent customer service and problemsolving skills
Have strong communication skills, both verbal and in writing, with the ability to deal with highly sensitive information
Have an interest in investigating ways to streamline processes to improve efficiencies and outcomes
Have working knowledge of legal practices and legal terminology
Display a growth mindset where you are open and capable of learning new skills to expand your knowledge and use software and technology in your daytoday tasks
Duties & Responsibilities:

Serve as the central coordinator with Legal Support Services and firm members
Work with the Director, Legal Support Services and Manager, Legal Assistants to design and run department meetings
Manage follow-up process to ensure any necessary follow-up communications are drafted and delivered in a timely manner.
Ensure any action items coming out of meetings are tracked, delegated (when appropriate) and completed in a timely manner.
Participate in group meetings to help implement strategic priorities and take minutes
Prepare and revise presentations, memos, instruction materials and other types of documents as needed
Prepare and generate reports such as ACL reports, account reconciliation reports, monthly spreadsheets, status reports and other ad hoc reports as needed
Schedule and coordinate logistics of meetings and team events, including booking boardrooms arranging for catering, technical needs, etc.
Assistance with the Director, Legal Support Services' calendar

Other Duties and Responsibilities
Support Director of Legal Support Services in curation and formatting of materials for projects and presentations
Documenting, logging and tracking responses from staff to feedback requests generated by the legal support team
Assists with or manages special projects and change management process.

Supports the Director, Legal Support Services and Manager, Legal Assistants in dealing with confidential or sensitive personnel or other organizational matters.

Other duties as assigned

Education & Experience:

3+ years of experience as a Litigation Legal Assistant and/or legal support professional.
Post-secondary education in a Legal Assistant/Administration program, or equivalent.

KEY SKILLS & CHARACTERISTICS

Excellent organizational skills; flexible and able to multi-task, with demonstrated resourcefulness in setting and achieving priorities.
Strong verbal and written communication skills; ability to effectively present and execute on ideas. Outstanding grammar and proofreading skills.
Strong sense of accountability, integrity and ability to handle highly visible responsibilities. Demonstrated ability to take initiative, act independently and direct one's own work.
Ability to work collaboratively and build effective relationships at all levels of the firm. Trustworthy and discrete with the ability to handle highly confidential information and topics. Process-oriented, highly organized, and excellent attention to detail.
Ability to collaborate and influence others to achieve high quality results in a timely manner. Can do attitude with a hands-on approach to managing challenges, setbacks and complexity. Advanced use of Microsoft Suite, including Excel, PowerPoint and Outlook.

We thank all applicants for their interest in this role however only those selected for an interview will be contacted.

Thank you for your interest in Linds & Associates Ltd.