Management Support Coordinator, Forensic - Coquitlam, Canada - PHSA

PHSA

Verified Company

Coquitlam, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Management Support Coordinator
BC Mental Health & Substance Use Services

Coquitlam, BC

What you'll do

Collaborate with Clinical Operations Manager and clinical/medical leaders in the development of the annual operating plan, and in relation to human and financial resource utilization, staffing of patient care services, and workload activity.
Conduct complex analysis on historical, current, projected operational requirements to support effective program administration; monitor and explain variances from current plan and inform the development of forecast plans.
As delegated by the Manager, provide leadership and coordination of recruitment activities, generate recruitment requests, coordinate the posting process with Talent Acquisition, collect and perform initial screening.
Coordinate recruitment efforts and initiatives with Talent Acquisition, track progress, coordinate interviews and selection processes, and facilitate letters of offer.
Coordinate and facilitate the onboarding process for new staff, ensuring a smooth transition into the program and organization.
Plan and coordinate staff orientation programs in partnership with the Manager and program clinical leaders to introduce new hires to the program's policies, procedures, and orientation modules, and ensure related documentation is completed and maintained.
Collaborate with Human Resources departments to optimize staff scheduling and rotations, ensuring adequate coverage while minimizing overtime costs.

What you bring

Qualifications

Graduation from a recognized diploma or degree program in business administration, health administration or a related field, plus three (3) years recent, related experience in a complex health care environment with progressively more responsible experience in administration, information analysis and benchmarking, human resources or an equivalent combination of education, training, and experience.

Skills and Knowledge

Develops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and indigenous cultural safety.
Practices the recognition, inclusion and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity deserving groups.
Strong communication and interpersonal skills, with the ability to effectively interact with partners at all levels of the organization.
Demonstrated negotiation and diplomacy skills combined with a knack for engaging and empowering interested parties.
Familiarity with healthcare regulations, OH&S standards, and HR best practices.
Exceptional organizational and administrative skills and experience with workforce management software and HR information systems.
Proficiency in HR and financial metrics analysis and reporting.
Awareness of and commitment to learning and understanding the Truth & Reconciliation Commission's 94 Calls to Action (2015), In Plain Sight Report (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), and other related reports.
Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act

What we bring
Every PHSA employee enables the best possible patient care for our patients and their families.

Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.

That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

Join one of BC's largest employers with provincewide programs, services and operations offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
Access to professional development opportunities through our inhouse training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
Annual statutory holidays (13) with generous vacation entitlement and accruement.
PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type:
Temporary Full-Time (1.00 FTE) until 31st March 2024

Location:70 Colony Farm Road, Coquitlam, B.C. V3C 5X9

Applications will be accepted until position is filled.
**Hours of W