Executive Assistant - Toronto, Canada - HSBC

HSBC

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Opening up a world of opportunity.

We're a financial services organization serving more than 40 million customers across the globe through our Wealth & Personal Banking, Commercial Banking and Global Banking & Markets businesses.

We're here to use our unique expertise, capabilities, breadth and perspectives to open up a world of new opportunities for our customers, our people and our communities.

Wealth and Personal Banking

We help clients to manage, protect and grow their wealth. We offer a range of services from personal banking, mortgages and loans to investment, savings and wealth management products.

Our international network and breadth of expertise enables us to support individuals, families, business owners, investors and entrepreneurs around the world.

Responsibilities:

This position will provide administrative support to the Head of Wealth and the Head of Customer, International and Small Business Banking.

The responsibilities will include the following:

Assist in compiling executive presentations, and document finalization.
Assist in booking travel, managing travel and general expense procedures.
Complete a variety of administrative and support duties, unique to assigned area, including researching information and data, calendar and meeting management, maintaining department records and filing system.
Produce letters, reports, memoranda, forms, schedules, etc., utilizing various PCbased software packages or other typing equipment, composing items from general outlines or own initiative.
Support with the development of meeting agendas, take meeting minutes as required, and follow up on action items.
Perform accounts payable functions including submitting and coding of invoices.
Manage communication with employees by liaising with internal product heads on various projects and tasks.
Organize team activities including offsite meetings, town halls and other events.
Maintain confidentiality of highly sensitive information.

Requirements

The key success to this role is someone who thrives working in highly complex environment and has the business acumen and experience to deliver.

Minimum of eight years proven administrative or secretarial experience, or equivalent.
Bachelors degree in business, related field or equivalent experience.
Proven organizational, project management, analytical, planning and communication skills
Proficiency with Microsoft suite.
Ability to anticipate Executive Officer needs as well as operate independently and handle majority of responsibilities without consultation.
Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters.

HSBC Proud

HSBC is committed to building a culture where all employees are valued, respected and opinions count.

We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment.

If this is not the ideal role for you, we invite you to sign up here to our Talent Community so we can update you about job opportunities and career events in your area of interest.

We are always looking for people with purpose and ambition who can help build the bank for the future.