Administrative Assistant, Foundation, Rpt - Chatham-Kent, Canada - Chatham-Kent Health Alliance

Chatham-Kent Health Alliance

Verified Company

Chatham-Kent, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

(Knowledge, Skill, Experience)

Successful completion of postsecondary education or equivalent work experience.
Minimum 3 years of experience working in a busy office setting with experience in administration, fundraising or events.
Advanced computer skills and proficiency with Microsoft Office is required.
Working knowledge of Raiser's Edge preferred.
Access to a vehicle and valid driver's license.
Availability to work flexible hours as needed for meetings and events outside routine office hours, including evenings and weekends.

ESSENTIAL COMPETENCIES (Personal Skills and Attributes)

Outstanding administrative skills with a proven ability to work on concurrent, multidimensional projects in a fastpaced, timeconstrained environment.
Excellent organizational skills, attention to detail, and ability to prioritize.
Excellent interpersonal and communication skills, both written and verbal, and the ability to interact appropriately with all levels of the organization and members of the public.
Promotes a culture of excellence in customer service.

ACCOUNTABILITIES (Major Responsibilities of the Position)

Reports to:

Functional Relationships:

Contacts:

Functions/Duties:
(not in priority order or percentage of time)

Provides front desk reception, handles telephone and public inquiries and refers to appropriate authority as necessary.
Receives, opens, sorts, and distributes incoming mail.
Provide responsive and timely administrative, organizational and clerical support.
Maintains public and hospital bulletin boards within CKHA. This includes posting notices and clearing of board. Done on a weekly basis.
Receives and processes donations, issues receipts for all revenue and acknowledges all donations with a letter to donor. This function has top priority with a goal of a 72hr turnaround.
Prepare bank deposits, including cheques, cash and credit cards.
Maintains accurate donor records, office files and confidential records in database(s), or manually if applicable.
Responsible for maintaining office equipment, ensuring adequate quantities of stationery and other office supplies.
Maintains uptodate scrapbook of news clippings related to Foundation activities.
Work collaboratively with colleagues to ensure appropriate donor communications.
Maintains a high degree of confidentiality in all aspects of Foundation and Hospital activities.
Track volunteer support/hours.
Attends Foundation special events and assists as required.

Other Responsibilities:

Act as an Ambassador throughout the Community, positively representing the Hospital and the Foundation.
Work as a team player promoting a positive and professional work environment and conduct role with integrity and respect.
Other duties as assigned from time to time in order to meet the overall goals and objectives of the Chatham-Kent Health Alliance Foundation

Note:
during peak special event times, workload and emphasis of department may shift. Assistant must be

able to adapt to change as required.

Abide by the policies and procedures of the CKHAF and CKHA.
Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor.
Operate within culture and core values of the organization.

As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital's Occupational Health and Safety department.

CKHA is an equal opportunity employer committed to fair and accessible employment practices. Should you require accommodation due to a disability during the recruitment process, please contact Human Resources._