Administrative Support Agent, Class Ii - Montréal, Canada - Dawson College

Dawson College

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

NATURE OF WORK

The principal and customary work of the employee in this employment class consists in performing a variety of administrative duties in accordance with established methods and procedures.

RESPONSIBILITIES

Greet students, faculty, and the public efficiently and courteously;
Respond to general inquiries for the Registrar's Office;
Respond to counter queries and where necessary, direct to appropriate individual;
Take messages and forward them to the appropriate individuals;
Assist the Admissions office in mailing of admission letters;
Sort and distribute mail for the Registrar's Office and respond to specific inquiries, complete forms, etc.;
Assist in mailing of transcripts and other department mailings;
Participate in the course drop process as well as grade changes;
Ensure the accuracy of the student file in the Clara System when updating a student's record;
Process document requests at the counter;
Issue an assortment of letters for fulltime/parttime attendance and status, diploma received, as well as other letters and written requests for students;
Assist other members of the department at peak periods as may be required;
Perform other related tasks.

Length of the contract:
February to May 27, 2023

Requirements:

QUALIFICATIONS
To have a diploma of vocational studies (DEP) in an appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

CONDITIONS

Advanced oral and written communication skills in English; (testing may be required);
Intermediate oral communication skills in French; (testing may be required);
Basic Microsoft Word and Excel skills; (testing may be required);
Ability to work as a team player, exercising both judgment and initiative;
Demonstrated attention to detail;
Ability to learn new software;
Knowledge of Adobe, an asset.

Comments:

Please include a cover letter addressed to Laura Smith. If your work experience has changed since your last visit, be sure to attach an updated resume.