Administration Assistant - Richmond, Canada - T&T Supermarket

T&T Supermarket

Verified Company

Richmond, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Introduction:
T&T Supermarket Inc. was founded in 1993 with two stores in BC.

Since then, it has expanded rapidly and is now Canada's largest Asian supermarket chain with 33 stores across the country: 14 in BC, 7 in Alberta, 11 in Ontario, and 1 in Quebec.

The Company's continuous expansion is going to bring more new stores in the next couple of years.

The Role:

Reporting to the Senior Administration Manager or Administration Manger, the Administration Assistant is responsible for providing secretarial, clerical and administrative support in the Office to ensure that services are provided in an effective and efficient manner.

Major Responsibilities: 1.Act as the first point of contact at the T&T's Offices for external clients, customers, and service providers when they arrive

Receive, direct and relay telephone messages, fax messages and incoming mail packages to the appropriate staff members and/or department
Receive complaints from employees, customers, and other parties in a professional manner, and to identify and refer to the appropriate functional department(s) quickly to help solve the issues
Provide clerical and administration support to all departments
Receive & distribute internal mails between Offices & stores
Arrange regular and urgent courier services and reconcile waybills
Maintain the appropriate filing system of external, company and department documents in physical or electronic form
Provide wordprocessing and secretarial support as needed
Administer internal office resources, supplies and equipment in an effective and efficient manner
Assist in making meeting room reservation, set up of audiovisual (AV) equipment, chair and tables prior to company meetings and conferences
Monitor the usage of office supplies and equipment, and coordinate the replenishment, repair and maintenance as necessary
Provide assistance on business travel arrangement for Head Office employees, if applicable
Assist in checking quotations of tickets, hotels, auto rental and other venues as necessary, and finalize booking & reservation procedures
Arrange pre

- &/or post-payment regarding business travel as applicable

Liaison with travel agents
Perform any other clerical and admin support duties as required by the superior(s)
Knowledge, Skills and

Ability Requirements:
Have a passion in delivering great customer service, able to communicate to all levels of internal and external customers

Have proficient knowledge in office administration with 2+ years of relevant experience; previous receptionist experience preferred
Computer literate, including effective working skills of MS Word, Excel and PowerPoint
Able to work independently and collaboratively as part of a team
Strong organizational skills with an eye on details; able to prioritize and handle multiple tasks simultaneously
Possess positive and 'can do" attitude, ability to handle pressure well
Able to work in a fastpaced office environment with minimum supervision
Able to handle confidential information professionally and in an ethical manner
Demonstrates a keen sense of urgency and commitment to follow up and meet multiple deadlines without compromising on work quality
Strong interpersonal skills and is able to manage conflict by putting others at ease
Able to learn and perform new tasks in a dynamic, progressive work environment
Able and willing to automatically fill in or come to the assistance of other AA team members
Fluent in spoken and written English
Able to communication in Chinese (Cantonese and/or Mandarin) is an asset

Shift
5-day work week (Monday to Friday), 9:00am - 5:30pm

Safety Statement
Safety continues to be T&T Supermarket's top priority.

We've established health and safety policies and measures to ensure our Stores, Food Processing & Production Centres and Warehouse & Distribution are as safe as possible.