Executive Assistant - Vancouver, Canada - Marcon

Marcon
Marcon
Verified Company
Vancouver, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

About the Role
Executive and Technical Support

  • Booking internal, external, and virtual meetings and ensuring any material / equipment required
  • Coordination with other project team members as required
  • Attend various executive and technical meetings to take minutes of meetings and prepare agendas
  • Assist with documentation preparation, proof reading and editing including Word, Excel and PowerPoint documents to ensure executives are well prepared for meetings
  • Ensure there is a systematic file structure in place for documentation and maintain same
  • Work independently on special nonrecurring and ongoing projects which may include planning and coordinating multiple tasks and disseminating information;
  • Assist in the development, assembly, and production of detailed project technical reports

Office Management

  • Manage the front office and reception area including direct management of the Receptionist/Administrative Assistant
  • Prepare schedules and ensure reception coverage is in place for all planned and unplanned absences
  • Fill in for reception when needed
  • Oversee all aspects of office management
  • Oversee the inventory, stationary supply and other essential stock items are always at appropriate levels (receptionist duty)
  • Manage office contracts such as coffee service; janitorial service, cleaners etc.
  • Other support tasks as required
  • Oversee all office logistics to ensure that the office runs efficiently

About You

  • Minimum 5 years administrative experience
  • Advanced PC skills with Microsoft Office Suite (word, Excel, PowerPoint, etc.)
  • Strong knowledge of administrative practices and procedures
  • Ability to manage sensitive, complex, confidential information
  • Excellent verbal and written communication and interpersonal skills
  • Professional appearance and presentation
  • Ability to prioritize and multitask in a fastpaced environment
  • Strong attention to detail
  • Confidentiality and discretion, outgoing and professional attitude

What We Offer

  • Personal and professional development opportunities
  • The ability to influence and make a significant impact
  • Dynamic fun work environment with a great team of people
  • Excellent group health benefits and RRSP
  • Competitive compensation package
  • Respect for family and the constant balancing of life within and outside of work
Is this you? Are you up to the challenge? If so, lets chat.
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