Project Coordinator - Toronto, Canada - Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We currently have a
Regular Full Time opportunity for a
Project Coordinator in the
Outpatient Services at our
St. John's Rehab Campus.

Hours of Work:
Weekdays : Days, 8 hrs; as per schedule

Summary of Duties
The Project Coordinator, Outpatient Services will coordinate projects and initiatives related to Outpatient Services programs.

The position is responsible for coordinating clinician scheduling and managing initiatives relating to process efficiencies. The project coordinator is also responsible for the delegation and overseeing of administrative staff.

Admin support for Patient Care Managers and Project Manager as needed
Assign duties to CAs as appropriate
Provides the operational support for Payroll
Provides the operational support for Vacation Calendar
Scheduling of preplanned clinician absences
Overseeing marketed services (Chiropody and Massage) scheduling
Back up for Initial Scheduling CA
Weekly meetings with Referral Coordinators to review cancellations/no shows
Wellness classes (Active Living/Arthritic Pool)
New EPR Registrations and discharges
Practice Perfect registration completion
Oversee scheduling, payment processing
Oversee Error Reports and follow up with responsible person
Purchasing (office supplies, minor equipment)
Invoice management
Coordinate Outpatient Team Meetings & send out meeting minutes after manager approval
Periodic chart audits
Welcome to Outpatient Services Agreement Letter
Outpatient Falls Screen
Practice Perfect Administration
Set up new employee, revise staff changes
Set up new and revised current treatment provider template schedules
Schedule/patient audit (ie. billing information, demographics)
Admin for Interviews and onboarding
Orientation/setup for new staff (practice perfect, discharge dashboards, payroll binders, NARF, set up telephone

- extensions, swim tests for PTA's, corporate orientation, general department, Occ. Health)

Set up mail slots for new staff and update mail slots based on staff changes
Oversee HIS OP overdue reports (OP D/C charts not received & OP D/C charts not returned) and follow up with responsible person
Conferences

Qualifications/Skills

College Diploma in a health related field or equivalent required
Minimum 2 years relevant experience
Experience managing project related budgets
Excellent communication and organizational skills with an ability to facilitate cooperative working relationships with multiple internal and external contacts
Proficiency in the use of MS Office software products
Ability to time manage, flexible thinker, ability to make decisions, ability to adapt to changing environments and work under demanding time lines
Excellent oral and written communication skills
Excellent interpersonal and leadership skills
Strong team player
Excellent organizational, priority setting and time management skills
Proven ability to resolve conflict and problem solve
Ability to maintain pleasant and professional manner while dealing with multiple and competing work priorities.

Human Resources
Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series);
AND have received the final dose of the COVID-19 vaccine at least 14 days ago.

Medical exemptions or any other kind of requested exemption based upon the Hospital's obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.