Human Resources Coordinator - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level A

Job Title

Human Resources Coordinator

Department

DAE Talent Management 1

Compensation Range

$4, $6,754.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position.

The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

March 31, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Human Resources Coordinator role focuses on providing advice and recommendations on the interpretation of collective agreements, other agreements and handbooks governing conditions of employment within the Development & Alumni Engagement (DAE) and External Relations portfolios.

This position also provides advice and support regarding recruitment activities and the hiring process.

Organizational Status

Reports to the Human Resources Manager, DAE, and works collaboratively with DAE HR team and supportively with DAE, External Relations staff and management.

Work Performed

Provides advice regarding recruitment activities and is responsible for the hiring process within Workday.

Including but not limited to the following activities:
job descriptions, external postings (i.e.

LinkedIn job slots), reviewing resumes, telephone screening, coordinating interview panel, employment offers, employee onboarding/offboarding and HR Orientation, strategic recruitment and initiatives (i.e.

hiring fairs);

Subject matter expert on Workday HR processes, providing reports and conducting analysis to clients and HR team members as required. Provides advice and guidance on effective and efficient use of the system to expedite and/or streamline processes;
Develops and implements reporting systems and structures for departments and senior management that enable senior managers to monitor both people resources and the correlated financial health of the areas in their responsibility, including salary administration, FTE and staffing reports, quarterly HR metric reports, HR Dashboard, and supporting DAE units with benchmarking initiatives ;
Develops, reviews & analyzes comprehensive HR financial reports from Workday, which monitor and report on trends, metrics, Key Performance Indicators and changes between comparative time periods;
Responsible for interpreting and disseminating data extracts in Microsoft Excel to departments and senior administration, writes factual summaries of data content and integrates the analysis into reports and presentations;
Leads all aspects of the HR orientation and onboarding process for DAE and External Relations that includes creating and maintaining materials, coordinating training, and working with managers and DAE HR team to ensure proper employee orientation to UBC and the portfolios;
Oversees the DAE and External Relations Attendance Management Programs. Including but not limited to CUPE 116 attendance management process;
Provides guidance on leave management activities including vacation, sick, maternity, parental, medical, unpaid leaves as well as reduced appointment and secondments. May coordinate maternity/parental leave meetings as requested on an ad hoc basis;
Responsible for the accurate preparation and approvals of all documents (paper or electronic) related to: employment offers, employment verification, salary changes, leaves, promotions, layoffs, resignations, retirement, transfers, promotions etc. and ensure that they adhere to the various employment agreements;
Provides general HR advice with regards to University policies, procedures and practices, and the interpretation of collective agreements, other agreements and handbooks governing conditions of employment. Refers matters which are more complex to HR Managers;
Identifies opportunities for enhanced Workday use and automated reporting to create efficiencies, increase effectiveness of HR processes and ensure data integrity;
Partners with Central HR team members to troubleshoot, identify and implement changes to increase efficiencies and increase effectiveness as required;
Partners with DAE and External Relations Finance team members to enhance and streamline Finance/HR business processes and systems;
Participates in the developmen