Administrative Assistant - Regina, Canada - Heritage Saskatchewan

Description

Heritage Saskatchewan is looking for an Administrative Assistant to work out of the organization's office located in Regina. This part-time position, based on 21 hours per week, will provide general administration support for the organization.


KEY RESPONSIBILITIES

• General administrative support, including:
• Technical support for the office, for staff and board meetings, and the annual general meeting
• Data entry and upkeep of the organization's databases
• File maintenance and record retention (paper and electronic)
• Administrative support for projects and events, including assistance at events
• Website assistance uploading videos, photos, submissions, other
• Travel and meeting arrangements for staff and board members

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Other tasks as mutually agreed upon

QUALIFICATIONS

General office skills - basic understanding of office administration


Technology - competent in the use of technical tools (hardware and software). Basic knowledge of Microsoft Office Suite and Adobe Acrobat Pro. Being familiar with working on a website, including edits, uploading photos, etc.


Communications - able to communicate in a professional and respectful manner


Accuracy - attention to detail

Flexibility, time management & organizational skills - must have the ability to be independent and resourceful to accomplish day-to-day tasks and assignments in a timely fashion.

Must have the ability to accomplish work assignments and reporting requirements efficiently as per the requirements of the job.


Proactive - proactive in anticipating needs of the work that is to be completed; and proactive in recommending upgrades for the organization, and have the willingness to learn new technology.


Confidentiality - Must be able to maintain confidentiality relating to work assignments.

Professional & Cooperative - maintains a professional and positive manner; has the ability to work cooperatively and effectively with others to reach a common goal.

Experience in a similar administrative environment, or relevant training in administration, would be an asset.


Location:
Heritage Saskatchewan, Regina, Saskatchewan.


Hours of Work:
Twenty-one hours per week


Other:
May be expected to attend and work at meetings/activities

Some of which may occur evenings or weekends; and sometimes travel will be necessary.

In these circumstances, time off in lieu will be provided, as approved by the DO


Remuneration:
Dependent upon experience and qualification (within the range of $17.00/hour to $20.00/hour)


Vacation:
Calculated at 11⁄4 days per month


Benefits:

Benefits will be provided, following a probation period of three months, and shall include: Health Care Plan (optional) and Pension Plan (optional).

Heritage Saskatchewan is committed to employment equity.