Administrative Assistant - Halifax, Canada - Leblanc & Associates - Royal LePage Atlantic

Description

Join our dynamic Real Estate Team as an experienced administrator
We are a bustling team seeking a highly skilled and dedicated administrator to keep our operations running smoothly. Your role is pivotal in maintaining our reputation for excellence and efficiency. Are you the organizational powerhouse we are looking for? Are you a self-motivated administrator who prides themselves on excellent communication skills and accuracy? Do you have Real Estate experience and are detail-obsessed? If so, you may be our new ADMINISTRATIVE ASSISTANT, and we'd love to hear from you


Are you:

• A master of efficiency? Are you proactive in keeping things organized, fanatical about procedures, and enjoy a fastpaced environment with the ability to multitask?

• All about details?

• Are you keen to follow details, systems and procedures? Do you have superior language and grammar skills?

• A Techie?

• Are you proficient in Google Suite? Microsoft Excel? Canva? Social Media Platforms? Authentisign? Paragon?

• An organizer?

• Are you highly organized and not easily distracted or overwhelmed?

• A problem solver?

• Are you keen to learn new systems, take initiative and often anticipate the needs of those around you?

• An Optimist?

• Do you enjoy sharing a positive outlook and are easily approachable and openminded? Are you welcome to change?

If you answered yes to the above question, please keep reading. We want to meet you


Key responsibilities:

• Streamline Operations: Manage daytoday administrative tasks, ensuring seamless coordination within the team.
• Client interaction: Be the first point of contact for clients, providing exceptional service that reflects our brand's values
• Prepare & process real estate transactions.
• Ensure all files meet compliance standards.
• Manage listing input in the Multiple Listing Services
• Compilation of regular reports
• Run occasional errands
• Document Management: Diligently coordinate and handle details pertaining to paperwork, and contracts, including activating new listings, monitoring deadlines and regularly communicating both verbally and electronically with clients, agents, lawyers, lenders, Inspectors and brokerage staff.
• Scheduling and Planning: Organize team schedules, meetings, and property showings, optimizing our time and resources.
• Team support: Assist in implementing strategies that drive team performance and success in the fastpaced real estate market
• Nurture team & client connection by assisting with clients' events.
• Create marketing material

What we offer:

• Full-Time 40 hours per week plus occasional evening and weekend coordination of clients' events or showing requests.
• Connection, support, and friendship with an incredible group of fantastic humans
• Exposure to diverse aspects of the real estate industry.
• Training, ongoing support and personal development
• Starting base salary 43K
• 2 Weeks of paid vacation to start
• 1 hr lunch
• On-Site parking
• 8:30 am to 4:30 pm

Applicant Must:

• Live in the Halifax Regional Municipality.
• Have at least 2 years of proven administrative experience supporting teams of professionals.
• Have a reliable car and driver's licence.
• Previous experience in real estate administration would be considered an asset but is not required for this position.

If you are ready to contribute to a team that values hard work, innovation and exceptional customer service, we'd like to hear from you.

Salary:
$43,000.00 per year


Benefits:

• Onsite parking
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Administrative experience: 2 years (required)

Work Location:
In person