Administrative Assistant - Kitchener, Canada - Family and Children Services of Waterloo

Family and Children Services of Waterloo

Verified Company

Kitchener, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posted:
Monday January 16, 2023

Close Date:
Tuesday January 24, 2023

Posting ID:
JP#

Administrative Assistant

Indigenous Services

The Agency currently has a full time Administrative Assistant-Indigenous Services position available on the Two Row Understanding Service Team. This position will provide general administrative support services for the team.

Major Position Responsibilities:

Coordinates and tracks community finding services including Indigenous Service Canada initial inquiries and community finding form referrals.
Supports the implementation of agency wide roll out regarding Truth and Reconciliation, Calls to Justice, Safe with Interventions, Federal legislation.
Works with Research and Innovation department to maintain statistics and responses to First Nations
Provides administrative support for the Memorandum of Understanding regarding transfer of service and new worker Authorization Training.
Truth and Reconciliation Court support, including scheduling, arranging focus groups and training, ODR/IADR referral process, tracking progress on court cases, and creating templates.
Schedules Elders/Healers and processes honorarium payments
Uses Outlook, Word, Excel, PowerPoint, and Publisher to produce materials for internal and external meetings.
Schedules and prepares for meetings include providing refreshments, booking rooms, setting up projector or video conferencing.
Takes notes and distributes meeting notes, agendas, and meeting packages.
Maintains physical and electronic filing systems for various reports.

Qualifications:

Community College Diploma
Minimum two years of progressively responsible experience in an administrative support role
Demonstrated written and oral communication skills.
Excellent organizational skills
Demonstrated skills in multiple project coordination.
Ability to work collaboratively in a team environment.
Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgement, and provide a positive and energetic attitude.

Salary Range:
$50, $63,037.36 per annum

Management & Excluded Grade 8

Application Process