HR Systems Specialist - Mississauga - World Vision Canada

Description

Overview

Are you looking for more than a job? At World Vision Canada we offer challenging careers that change the lives of children all over the world and it will change yours too. Come and be part of a team of 400 Canadians with a vision for the world: Life in all its fullness for every child.

You will experience Christian faith in action helping to make real and lasting change in the lives of the world's most vulnerable children. Join the World Vision Canada team and be part of a powerful and effective force for good: For Children. For Change. For Life.

Position: HR Systems Specialist

Reports to: Director, People & Experience

Position Term: Full Time Permanent

Primary Location: Mississauga, Ontario, Canada

Workplace Type: Hybrid

Job Purpose

At World Vision Canada, our systems are more than just tools—they are part of how we care for our people with excellence, integrity, and intention. The HR Systems Specialist plays a critical role in enabling data-informed decisions and seamless people operations through the thoughtful stewardship of our HR systems. Reporting to the Director, People & Experience, this role is responsible for maintaining the integrity, functionality, and optimization of Dayforce—ensuring a smooth, secure, and supportive experience for both employees and administrators.

This role oversees system configuration, reporting, auditing, data governance, and user support, while also leading improvements that drive automation, support compliance, and enhance the overall employee experience. As the primary Dayforce administrator, the HR Systems Specialist leads any approved module implementations and enhancements, ensuring every change reflects both operational excellence and care for the people it impacts. This role is foundational to how we support our workforce—through reliable systems, trusted data, and a commitment to continuous improvement rooted in purpose.

Responsibilities

Data Collection and Reporting:

• Collect, analyze, and interpret data from various HR systems, producing detailed reports that inform key business decisions.
• Utilize predictive modeling and analytics to extract insights and identify emerging trends in areas such as employee engagement, talent acquisition, retention, and workforce demographics.
• Design and implement automated and customized reporting tools, ensuring reports are easily accessible to end-users via self-service portals.
• Generate regular reports, including pay and benefits, employee profiles, time off utilization, employee engagement, and budgeting uploads.
• Provide data support for the annual employee engagement survey (Our Voice) and other organizational initiatives.
• Proactively stay informed about trends in HR technology, including advancements in AI, mobile, and big data analytics.
• Conduct regular data audits in Dayforce to ensure accuracy, consistency, and compliance with internal policies and external regulations.

HRIS Administration, Maintenance, and Troubleshooting:

• Oversee the day-to-day operations of HR platforms (Dayforce), ensuring seamless integration, system optimization, data security, and ongoing maintenance.
• Partner with vendors to maintain service contracts, ensure smooth system upgrades, and maximize system functionalities.
• Administer user accounts, ensuring accurate permissions and access levels for all employees during onboarding and offboarding.
• Maintain backend configurations for all employee data, including role assignments, benefits, and organizational hierarchies.
• Develop and deliver system training to internal users across all levels of the organization, tailoring content based on role and system access.
• Ensure data integrity by conducting regular audits and addressing discrepancies.
• Manage and resolve HR system-related issues submitted through internal ticketing systems (Requestify).
• Work closely with the Payroll team to ensure accurate data flow between HRIS and Payroll Systems, troubleshooting any discrepancies in payroll processing, benefits or time tracking.

Project Leadership & Cross-Functional Collaboration

• Act as the lead for future Dayforce enhancements, upgrades, and module expansions.
• Collaborate with cross-functional teams to align system capabilities with organizational needs.
• Support change management and user adoption strategies for all Dayforce-related improvements.

Qualifications

• University degree in Human Resources, Information Systems, or a related field.
• 3-5 years of experience in data analysis, statistical modeling, and analytics within an HR or HRIS context.
• 3-5 years of progressive HRIS administration experience, with a focus on Ceridian Dayforce platform.
• Proven track record in generating complex HR reports for senior leadership.
• CHRP designation or progress towards it is an asset.
• PMP certification or project management experience is a strong asset.
• In-depth knowledge of employment legislation (e.g., Employment Standards, Human Rights Code).
• Advanced proficiency in Microsoft Office, particularly Excel (pivot tables, VLOOKUPs) and PowerPoint.
• Excellent communication, project management, and problem-solving skills.
• Attention to detail, confidentiality, and sound judgment in handling sensitive information.

Why Consider Us?

• Our competitive compensation & benefits include:
• Health Spending Account
• Up to 6% matched pension contributions
• Parental leave top-up
• Generous paid vacation, sick days, wellness and personal days
• Office closed extra days before long weekends (6x/year)
• World Vision Canada has consistently been awarded Canada and GTA top employer awards.
• We are Canada's largest development, relief, and advocacy non-profit organization.
• We embody an Agile mindset here.

Salary Range: $65,000-$90,000 CAD

This is a current vacancy that we are actively recruiting for. The salary range represents the expected compensation for this role and is provided in accordance with Ontario's pay transparency requirements under the Employment Standards Act. Placement within the range will be determined based on relevant skills, experience, qualifications, and internal equity. The final offer will reflect the successful candidate's background and demonstrated capabilities.

We bring life-saving support in times of disaster. We help poor communities to take charge of their futures. We provide small loans and training that boost family livelihoods. We work with policy makers to change the way the world is run. Our Christian faith teaches us that every child, regardless of gender, faith or race, is a precious gift to the entire world - and that their wellbeing concerns us all. We shall never rest while children suffer in situations that can be changed.

Canada's Top 100 Employers GTA Top 100 Employers

Our Core Values: We are committed to the Poor. We are Christian. We are Stewards. We value People. We are Partners. We are Responsive.

Qualified candidates must be able to demonstrate a commitment to the core values and mission of the World Vision partnership.

World Vision Canada takes our Safeguarding responsibilities seriously and we provide an environment that is safe for our child and adult beneficiaries. We have strong recruitment procedures to make sure the safest and most suitable people work with the children in our programs. We provide our staff and volunteers with ongoing supervision, support and training in their work with child and adult beneficiaries.

World Vision Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Thank you for your interest; however only those applicants selected for an interview will be contacted.

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