Office Manager - Oakville, Canada - GraceMed

GraceMed

Verified Company

Oakville, Canada

15 hours ago

Posted by:

Sophia Lee

beBee Recruiter

Description

GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, and medical-grade skincare at multiple locations.

Our purpose is to help a growing number of patients realize their true self, whether through cosmetic surgery, dermatology, medical aesthetics, or hormonal health services.

We are a caring organization with world-class medical professionals, that incorporates state-of-the-art technology with industry-leading procedures to provide best-in-class care for patients.

This is an exciting opportunity for a motivated, detail-oriented, team player to use their office management expertise at our central office in Oakville, Ontario.

We are looking for someone who will thrive in a fast-paced environment and leverage their excellent organizational and communication skills to oversee the operations of our office and provide administrative support to the leadership team.

**Responsibilities: - Provide administrative support to the Executive Leadership team, including calendar management, travel booking, expense management, catering, and other requirements

Offer strong customer support by greeting all visitors and directing them as necessary for meetings or appointments, answering and directing phone calls, and serving as a main point of contact for our office
Oversee and support the administrative duties in the central office such as coordinate office supply purchasing, including maintaining and monitoring inventory (coffee, tea, and beverages, toner and copier, paper stock, office supplies, etc.)
Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, conducting research, and creating reports
Work with the People & Culture team to develop and implement office policies and other ongoing projects
Support the People & Culture team with HR projects and recruitment activities
Actively participates in the planning and execution of company events
Other relevant duties as assigned

Qualifications:

3+ years of experience in office management and administration support in a fastpaced corporate environment
Excellent organizational skills with an ability to meet deadlines and manage multiple priorities
Strong computer proficiency with experience in MS Office Suite (Microsoft Outlook, Excel, PowerPoint, Teams)
High level of accountability
Enthusiastic and friendly, with a demonstrated customercentric orientation and strong verbal and written communication skills
Corporate professional demeanor
Selfdirected with the ability to operate with mínimal direct supervision
Detail oriented with the capability to proof and edit documents for accuracy
Ability to analyze and problem solve various issues of a time sensitive or confidential nature

Employee Benefits: