Administrative and Appointments Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:08/14/2023

Req ID: 28666

Faculty/Division:
Temerty Faculty of Medicine

Department:
Department of Laboratory Medicine & Pathobiology

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Laboratory Medicine and Pathobiology (LMP) occupies a unique position at the interface between basic biomedical science and clinical practice.

We are an assembly of over 400 investigators, scientists, and clinicians, who educate and mentor trainees pursuing undergraduate, graduate, and postgraduate medical studies, engaged in investigating disease mechanisms and patterns and translating new knowledge and discoveries into improved health outcomes for patients and populations.

Your responsibilities will include:

Acts as first point of contact and resource to the department and hospital sites on faculty appointment processes
Coordinates all academic appointments, including onboarding, reviews, reappointments and junior promotions
Drafting, editing, proofreading and factchecking internal and external communications and correspondence on behalf of the Chair
Providing committee support, including scheduling meetings, developing agendas, taking minutes and following up on action items
Processing payroll transaction and updating and maintaining HRIS records

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Knowledge and familiarity with the University of Toronto, Temerty Faculty of Medicine, and affiliated hospital policies and procedures
Knowledge and experience processing academic appointments
Experience working with and supporting senior level committees and experience coordinating events
Experience drafting correspondence and communications with mínimal revisions
Experience maintaining databases and generating reports
Experience processing payroll transactions
Advanced proficiency in MS Office Suite, survey tools, and content management systems
Exceptional interpersonal and communication skills, both verbal and written
Strong customer service skills with an ability to work both independently and effectively with faculty members and other key stakeholders
Ability to work professionally with confidential information
Ability to interpret requirements and develop processes and procedures
Strong attention to detail and document management
Ability to exercise initiative, tact, discretion, problem‐solving skills and to work under pressure to meet deadlines
Ability to deal effectively with multiple priorities andprojects with conflicting deadlines while maintaining a high degree of accuracy and quality

Assets (Nonessential):

Experience with SAP (HRIS), SuccessFactors, Laserfiche and FOCUS
Knowledge of clinical (MD) and statusonly faculty appointments

To be successful in this role you will be:

Communicator
Meticulous
Perceptive
Procedural

Closing Date: 09/04/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Dinuka Perera

**Lived Experience Statement