Proposal Manager - Toronto, Canada - Aecon Group

Aecon Group

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Build Your Career at Aecon
Aecon is proud to build some of the most impactful infrastructure projects of this generation.

From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes.

Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all.

Aecon is there, safely and sustainably building the future.

What is the Opportunity?
Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets.

We're proud of our work helping to expand and improve Canada's infrastructure and transportation networks, and we're ready to build the future of our country.

The Proposal Manager will be responsible for the development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), and other proposal submissions such as Market Sounding submissions and Expressions of Interests (EOIs) for major project pursuits.

Major bids to be pursued by Strategic Business Development (SBD) are identified by Aecon's executive team.

What You'll Do Here:

Responsible for the management and oversight of Aecon's formal submissions in response to RFQs, RFPs, EOIs, and Market Sounding proposals
Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership
Design Build (DB), Design Build, and Finance (DBF), Design, Build, Finance, and Maintain (DBFM), and Design, Build, Finance, Operate, and Maintain (DBFOM) projects
Schedule and lead proposal/bid meetings
Manage and coordinate input from other partners
Manage Aecon submission responses when an Aecon JV partner is the pursuit lead
Manage proposal/bid submissions through Aecon's SBD SharePoint portal
Oversee and manage documents throughout the proposal/bid process whether through Aecon's portal or a JV partner's bid document repository
Update SBD's key performance indicators (KPIs) dashboard, including proposal/bid pursuit status reports
Manage Aecon's project pursuit schedule and ensure adequate resource assignment
Oversee and manage a team of Major Bids Proposal Coordinators to complete proposal/bid submissions
Train, mentor, and develop nonmanagement proposal team
Occasionally prepare executive summaries and reports for Aecon's Project Risk Committee (PRC) and Board of Directors, if the internal client is not able to
Package and deliver final proposal/bid submissions on time
Develop formal presentations of proposals/bid, upon being shortlisted and called in to present directly to the client
Participate in Public Private Partnership (P3) industry forums, conferences, and functions
Travel as required to work with JV partners to develop and close proposal/bid submissions
Coordinate with Aecon's internal graphic design team to develop critical proposal material, including: JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions (tabs, covers, charts, resumes, project sheets)
Occasional research and analysis of the industry to help identify market opportunities, and prepare formal executives overviews and reports
Supervise and assign responsibilities to junior staff members as required
Review and develop a detailed understanding of client proposal/bid requirements
Develop proposal/bid calendars and responsibility matrices
Create proposal/bid templates, resume templates, project sheet templates
Prepare, edit, and format proposal/bid sections, resumes, and project sheets in preparation for proposal/bid closeout
Track and ensure timely proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters, writeups from various authors
Review existing proposal/bid content, project work plans, and other relevant sources of information to extract relevant content
Perform compliance checks on all submittal documents
Organize team reviews on behalf of the project team
Coordinate with Aecon's internal graphic design team to develop critical proposal/bid material such as JV logos/identity guidelines and overall graphical imagery of the proposal/bid submissions (tabs, covers, charts, resumes, project sheets)
If required, ensure binders, USBs, tabs, covers and other required materials are ordered and available for final assembly of the proposal/bid
Print, bind, and deliver final bid submissions, if required
Manage client's data and input on SharePoint sites (input from client and all bid partners)
Attend prebid meetings and postbid debrief meetings and summarize results and lessons learned, and report back to the project team
Operate in a deadline driven environment
Time allocation for this position is approximately 7