Administrative Assistant/receptionist/ Full Time - Orleans, Canada - Beacons Crèche and Preschool

Description

Job Title/ Type:
Administrative Assistant/Receptionist/ Full time - Contract

Reports to:
Operations Manager

Location:
In-person


Shift and Schedule:8-hour shift (7:00 am to 4:00 pm including a 1-hour break): No weekends; Monday to Friday.


Hourly Rate:
$18 per hour


Work Location:
In-person
Expected Start Date:April 4, 2024


Job Posting Application Deadline:
March 18th 2024


What's in it for you:

• As an employee, you can enjoy a comprehensive benefits package that includes dental, health care plan, disability benefits and applicable WEG.
• Our growing business fosters a positive work environment that promotes mutual respect, acknowledgement, validation, responsiveness, communication, inclusiveness, equity respect for diversity, and teamwork.
• You will also have opportunities for professional development, reimbursement, and consideration for promotion opportunities.
• In addition, we offer discounted or free snacks and beverages, a competitive salary, and paid time off.
• The facility is conveniently located near public transportation routes, and onsite parking is also available.

About Us:

Beacons' Crèche and Preschool, located in Orleans, Ottawa, firmly believes that every child is competent, capable, curious, and full of potential, regardless of their abilities.

We are committed to creating an inclusive environment that recognizes and values individual differences and ability levels. Our play spaces promote independence, interpersonal skills, self-regulation, self-confidence, acceptance, empathy, and communication for all children.

Inclusion allows children to interact with peers during playtime and daily routines, fostering the development of self-help skills, self-control, and the understanding that others come from different backgrounds and perspectives.

Diversity, equity, and inclusiveness are essential values, and we welcome and respect individuals from all ethnic backgrounds.

At Beacons' Crèche and Preschool, we recognize that belonging, well-being, engagement, and expression are the foundation for learning and development.

These principles are guided by the principles of ELECT and HDLH.


Job Summary:

Beacons' Crèche and Preschool in Ottawa is currently seeking a dynamic individual with a passion for supporting the needs of a childcare environment.

This is a full-time contract position with an initial tenure of one (1) year, which includes a 4-month probation period.

As part of our team, you will play a pivotal role in ensuring smooth operations and providing excellent service to our families.

Additionally, you will be responsible for handling basic janitorial duties as part of your role.
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Unlock the potential of inquiring and wondrous minds and bodies by joining our team and working towards their daily growth_


Responsibilities:

• Serve as the first point of contact for families and visitors, providing exceptional customer service and a warm welcome.
• Manage phone calls, transferring calls to appropriate staff members, and taking messages as needed.
• Schedule appointments, maintain calendars, and assist with administrative tasks as required.
• Update and maintain the center's website with current information and announcements.
• Prepare newsletters for parents, keeping them informed about upcoming events, activities, and important updates.
• Manage the center's social media platforms to engage with parents and promote the Centre's programs and events.
• Assist with designing promotional materials and graphics using design software.
• Perform basic janitorial duties, including cleaning the reception area, common areas, and classrooms.
• Ensure a safe and hygienic environment by properly disposing of trash and maintaining cleanliness standards.
• Demonstrate excellent teamwork, communication skills, and a clientoriented approach in all interactions.

Requirements:

• Minimum education requirement: completion of a high school diploma in Business Management or Administration is an asset.
• At least 1 year of experience in Administration, Operations, Customer services, Social Media Management, Marketing, or related area is required.
• Proficiency in computer usage, including Microsoft Suite, and familiarity with other software programs is necessary.
• Demonstrated competence in teamwork, planning, time management, organization, and initiative is essential.
• Experience with design software is advantageous.
• Experience in a childcare setting is an asset.
• Willingness to support events coordination activities for the Centre.
• Must possess a valid first aid training certification and CPR Level C
• Clear Vulnerable Sector Criminal reference check
• Immunization records up to date/twostep TB test.
• Experience in social media management and content creation preferred.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.

COVID-19 considerations: We follow the Ottawa Public Health and M