Procurement Specialist - Toronto, Canada - Toronto Transit Commission (TTC)

Toronto Transit Commission (TTC)

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB INFORMATION

Requisition ID: 7675

Number of Vacancies: 1

Department:
Procurement and Category Management Operating Procurement

Salary Information:
$80, $100,245.60

Pay Scale Group: 08SA (CAN/S/J/08SA)

Employment Type:
Regular

Weekly Hours: 35

Off Days:
Saturdays &

Sundays Shift:
Day

Posted On:
May 16, 2023

Last Day to Apply:
May 26, 2023

Reports to:
Category Manager

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA.

Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud.

The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.

"

General Accountability

Conducts activities associated with the procurement of specific goods/services at the lowest possible price, consistent with the specified quality in the required time; performs procurement activities according to TTC policies, departmental procedures/guidelines, industry practice and professional standards; provides expertise in handling complex contracts for major commodities, services and consultant type contracts (i.e., electricity, diesel fuel, natural gas, advertising, information technology requirements, human resources, legal, etc.).

Key Job Functions

Responsible for the procurement of goods and services necessary for the TTC's operations at the lowest possible cost consistent with the specified quality in the required time.

Liaise with user departments, vendors and other transit organizations to provide guidance and advice regarding commercial, financial and contractual matters.

Prepare competitive tender/proposals for goods and services, development of evaluation criteria for proposals, evaluations of commercial submissions and recommendations for contract awards.

Prepare and issue contract documents for the procurement of goods and services, standard letters, purchase orders and procurement tender/proposal documents.

Prepare responses to and correspondence with contractors and consultants regarding contractual and commercial matters.

Review the client's scope of work, specifications and requirements to ensure that prerequisites have been provided (e.g., budget/project approval, estimate, schedule, technical details, etc.).

Locate and develop alternate sources of supply for goods and services, particularly for single source items to increase competition and reduce costs of goods/service purchased.

Contribute to reports, briefing notes or status updates on diverse matters relating to the section's activities such as procurement, contract administration, inventory control, inspection visits, or projects.

Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination.

Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.

Skills:
Plan and organize activities / projects to meet section and organizational goals
Communicate in a variety of mediums
Audit systems, processes, and products
Education and Experience

Completion of a post secondary college diploma or university degree in a relevant field or a combination of education, training and experience deemed to be equivalent.

Accreditation as a Supply Chain Management Professional (SCMP), or similar designation, considered an asset

Additional Requirements

Experience and in-depth knowledge of; contract and tendering law, purchasing, sales (of surplus assets, scrap material, etc.), contract administration principles, the procurement process and related tender/proposal evaluation and award activities as well as experience preparing related documentation
Experience in using techniques for negotiating and expediting goods/services contracts; and knowledge of sources of supply, current prices for goods/services and related market trends
Knowledge of freight and customs services related to procurement; and familiarity with materials management practices and large computer-based materials management systems
Must have or rapidly acquire sound knowledge of relevant TTC Policies
Must have well-developed organizational, administrative, interpersonal, analytical, problem solving, and presentation skills
Sound judgement and highly developed reading comprehension and written communication skills are essential
Valid non-probationary Class "G" driver's license and use of a personal vehicle for visits to vendors